Job purpose

To provide administrative support to the department, assist with routine HR functions, coordinate maintenance matters, and supervise cleaning staff to ensure efficient and effective daily operations.

Key responsibilities

• Provide general administrative and clerical support within the Human Resource and Administration Department.
• Ensure that all maintenance-related issues within the University are promptly reported and followed up.
• Coordinate maintenance matters and liaise with service providers.
• Supervise cleaning staff and ensure that high standards of cleanliness are maintained across University facilities.
• Supervise the external cleaning services providers.
• Monitor and replenish cleaning supplies to ensure availability at all times.
• Support compliance with health and safety requirements.

Qualifications and experience

• Grade Twelve Certificate or equivalent with five (5) O-Level credits or better.
• Diploma in Business Administration, Human Resource Management, Public Administration, Occupational Health and Safety, or a related field.
• Bachelor’s degree in Business Administration, Human Resource Management, Public Administration, Occupational Health and Safety or a related field will be an added advantage.
• Minimum of two (2) years’ relevant experience.
• Basic knowledge of human resource management procedures and administrative processes.
• Work experience or exposure in the supervision of cleaning or maintenance crews in a cleaning service company, factory, or higher learning institution.
• Proficiency in Microsoft Office applications (Word, Excel, and Outlook).
• Member of the Zambia Institute of Human Resource Management will be an added advantage.

Competencies

• High level of integrity and confidentiality.
• Strong attention to detail.
• Ability to meet tight deadlines
• Good interpersonal and leadership skills.
• Ability to work under minimum supervision.

• Provide general administrative and clerical support within the Human Resource and Administration Department.
• Ensure that all maintenance-related issues within the University are promptly reported and followed up.
• Coordinate maintenance matters and liaise with service providers.
• Supervise cleaning staff and ensure that high standards of cleanliness are maintained across University facilities.
• Supervise the external cleaning services providers.
• Monitor and replenish cleaning supplies to ensure availability at all times.
• Support compliance with health and safety requirements.

• Proficiency in Microsoft Office applications (Word, Excel, and Outlook).
• High level of integrity and confidentiality.
• Strong attention to detail.
• Ability to meet tight deadlines
• Good interpersonal and leadership skills.
• Ability to work under minimum supervision.

• Grade Twelve Certificate or equivalent with five (5) O-Level credits or better.
• Diploma in Business Administration, Human Resource Management, Public Administration, Occupational Health and Safety, or a related field.
• Bachelor’s degree in Business Administration, Human Resource Management, Public Administration, Occupational Health and Safety or a related field will be an added advantage.
• Basic knowledge of human resource management procedures and administrative processes.
• Work experience or exposure in the supervision of cleaning or maintenance crews in a cleaning service company, factory, or higher learning institution.
• Member of the Zambia Institute of Human Resource Management will be an added advantage.