Isoka Trades Training Institute is inviting applications for the position of Assistant Procurement Officer based in Isoka, Zambia. This role is ideal for professionals seeking assistant procurement officer jobs in Isoka, offering the opportunity to contribute to public sector procurement within the Ministry of Technology and Science.

Position Overview

The Assistant Procurement Officer will be responsible for managing procurement activities including soliciting quotations, preparing bid and contract documentation, verifying goods supplied, and ensuring strict compliance with public procurement regulations. Reporting directly to the Principal, the successful candidate will play a crucial role in facilitating the efficient acquisition of goods and services on a fixed-term contract basis.

Key Responsibilities

• Conduct procurement activities using appropriate and approved procurement methods.
• Prepare solicitation documents and contract paperwork accurately and timely.
• Respond promptly to audit queries to support effective decision-making.
• Maintain detailed registers of damages and losses to aid in the recovery of government assets and funds.
• Ensure full compliance with all public procurement regulations and guidelines.
• Plan and coordinate procurement committee activities to streamline operations.
• Execute routine procurement operations with precision and efficiency.
• Compile and submit timely reports to inform management decisions.
• Maintain comprehensive and up-to-date procurement records for easy access and retrieval.

Qualifications and Experience

• Grade 12 School Certificate with at least five O-Level credits, including English and Mathematics.
• Diploma or Level 6 CIPS qualification; a Bachelor’s Degree in Purchasing and Supply is advantageous.
• Minimum of three years’ experience in a similar procurement role.
• Strong knowledge of the Electronic Government Procurement (EGP) system.
• Proficient communication skills and excellent command of Microsoft Office applications.
• Outstanding organisational skills and attention to detail.
• Membership with the Zambia Institute of Purchasing and Supply (ZIPS) is mandatory.

Additional Skills and Attributes

• Ability to work effectively as part of a team.
• Excellent organisational and time management capabilities.
• High level of integrity, professionalism, and ethical conduct.

Employment Details

This is a full-time position offered on a fixed-term contract basis located in Isoka, Zambia.

• Conduct procurement activities using appropriate and approved procurement methods.
• Prepare solicitation documents and contract paperwork accurately and timely.
• Respond promptly to audit queries to support effective decision-making.
• Maintain detailed registers of damages and losses to aid in the recovery of government assets and funds.
• Ensure full compliance with all public procurement regulations and guidelines.
• Plan and coordinate procurement committee activities to streamline operations.
• Execute routine procurement operations with precision and efficiency.
• Compile and submit timely reports to inform management decisions.
• Maintain comprehensive and up-to-date procurement records for easy access and retrieval.

• Strong knowledge of the Electronic Government Procurement (EGP) system.
• Proficient communication skills
• Excellent command of Microsoft Office applications.
• Outstanding organisational skills
• Attention to detail.
• Ability to work effectively as part of a team.
• Excellent organisational and time management capabilities.
• High level of integrity, professionalism, and ethical conduct.

• Grade 12 School Certificate with at least five O-Level credits, including English and Mathematics.
• Diploma or Level 6 CIPS qualification
• Bachelor’s Degree in Purchasing and Supply is advantageous.
• Minimum of three years’ experience in a similar procurement role.
• Membership with the Zambia Institute of Purchasing and Supply (ZIPS) is mandatory.