Finance & Administration Specialist job at ThinkWell
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258 Days Ago
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Vacancy title:
Finance & Administration Specialist

[ Type: FULL TIME , Industry: Business Management and Administration , Category: Accounting & Finance ]

Jobs at:


Deadline of this Job:
Saturday, September 16 2023 

Duty Station:
Within Zambia , Lusaka, South - Central Africa

Date Posted: Saturday, September 02 2023, Base Salary: Not Disclosed

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Learn more about ThinkWell
ThinkWell jobs in Zambia

• ThinkWell is recruiting for a Finance & Administration Specialist to oversee our growing portfolio’s administration and financial operations in Zambia. The Specialist brings strong financial and administrative skills and a comprehensive understanding of donor financial and contractual requirements. The Specialist also brings a strong knowledge of Zambia’s local law and operating requirements.This full-time position is based in Lusaka and will report tothe Zambia Team Lead.

Office Administration and Management
• Prepare correspondence (editing documents and preparing presentations) and provide administrative support during meetings
• Procurement support and office responsibilities (manage IT equipment and service provision, office supplies, and equipment insurance)
• Support the establishment and growth of the ThinkWell country office including government registration, tax registration and liaison activities, administrative duties, legal and compliance requirements, and logistics
• Prepare the annual returns for organizational license renewals to PACRA
• Assist ThinkWell with the transition from the PEO to in-house systems
• Support the day-to-day running of the office (transport and accommodation bookings, organizing meetings and meeting rooms, managing the inventory lists and all related correspondences)
• Support drafting the required organization’s quarterly implementation reports to the government

Financial Management
• Develop and manage a payroll system for local staff – prepare payroll and process salary
• Remittance of all tax and other statutory obligations, including pensions, and NHIMA contributions
• Ensure proper accounting of all project transactions using ThinkWell’s accounting system and local funding agency requirements
• Manage banking operations (receipt of funds, movements of funds and payroll), under the supervision of the Team Lead
• Ensure statutory compliance with various local laws, maintain financial files, and support audits
• Prepare online expense reports and mandatory financial documents
• Develop and maintain a filing system for financial documents in readiness for audits or tax reporting purposes
• Liaise with tax authorities as required and ensure timely remittance of compulsory items
• Support the Team Lead in the preparation of program budgets, reviews, and reports
• Maintenance of staff advances within acceptable levels

Human Resources
• Maintain all staff files; ensure that contracts, timesheets, and other necessary documents are submitted, maintained, and updated
• Maintain leave schedules and advise staff accordingly
• Prepare staff contracts for sign off by Team Lead
• Assist the Team Lead in planning for annual team-building sessions
• Coordinate with Talent team to manage local staff recruitment and onboarding
• Develop and maintain a secure confidential HR filing system

We Are:
ThinkWell core values are our fundamental organizational guiding principles. They define our corporate culture, influence our behavior at work and help us achieve our mission. Our values are:
Think big
Influence the conversationEmpower OthersBe exceptionalAlways question
Relate authenticallyEvolve by learning
You Are:
ThinkWell core competencies are foundational skills and behaviors that align with our values and are expected of all employees.
An entrepreneurial, results-oriented ‘do-er’ with a willingness to take risk, think big and challenge conventional wisdom.
A change maker who reaches independent judgement with an open mind, influences the conversation, and seeks innovation.Able to help create an empowering environment in which everyone feels free to take initiative, be accountable and fail intelligently (learn from mistakes).
A collaborative colleague who engages constructively with people from different cultures, orientations, and perspectives and maintains positive relations in a virtual world.Principally motivated by a growth mindset, meaning the pursuit of knowledge, experience, and self-improvement. You always question and continuously learn. Authentic, honest, direct, self-aware, and open to giving and receiving
feedback. Requirements
• BA/BS and 5+ years of experience or graduate degree and 3+ years of experience;
• Demonstrated skills and experience in financial management, accounting, donor compliance, human resources management, and contracts management;
• Expert understanding of Zambian labor, banking, and procurement practices and law;
• Relevant work experience in a management consulting firm, bilateral or multilateral development agency, and/or international NGO with some experience managing projects in low or middle-income countries;
• Understanding of and curiosity about establishing and operating a new country office in a complex setting environment;
• A thoughtful systems thinker with a grounded, pragmatic understanding of the complexities of our work;
• Technical savvy and strong computer skills with proficiency with Microsoft Office applications, including Word, Excel, and PowerPoint
• Demonstrated poise and professionalism in engaging with external partners, donors, and stakeholders;
• Full written and verbal fluency in English;
• Outstanding cross-cultural communication skills, including the ability to relate respectfully with staff at all levels, ages, genders, nationalities, and orientations as well as across work areas;
• Ability and willingness to travel in-country. The selected candidate will be expected to travel periodically to the provinces of Southern, Eastern, Muchinga, and Luapula

Work Hours: 8

Experience in Months: 60

Level of Education:
Bachelor Degree

Job application procedure
• Interested and qualified? Click here to apply

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Job Info
Job Category: Accounting/ Finance jobs in Zambia
Job Type: Full-time
Deadline of this Job: Saturday, September 16 2023
Duty Station: Lusaka
Posted: 02-09-2023
No of Jobs: 1
Start Publishing: 02-09-2023
Stop Publishing (Put date of 2030): 02-09-2066
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