Background information about the job or company (e.g., role context, company overview),

Ilondola Farms is seeking a proactive, organised and detail-oriented FINANCE & ADMINISTRATION SUPERVISOR to support financial reporting, administration, inventory control, statutory compliance, fleet coordination and general business operations. The ideal candidate must be a self-starter with initiative, able to work with minimal supervision, maintain accurate records and produce timely reports to support business decision-making.

Responsibilities or duties,

• Prepare monthly income and expenditure reports, cash flow summaries, budget tracking reports and other business financial reports
• Manage reconciliations, petty cash, invoices, payments, supplier records and customer accounts
• Support payroll processing and ensure accurate PAYE, NAPSA, NHIMA, Workers’ Compensation and staff record compliance
• Maintain organised financial, HR, administrative and farm documentation and records
• Manage inventory records, including farm inputs, feed, stock, supplies, equipment, purchases, variances and re-order levels
• Coordinate procurement and basic logistics
• Support fleet administration, including vehicle records, fuel tracking, service schedules, repairs, insurance, road tax and usage logs
• Support office administration, filing, travel planning, meeting coordination, appointments, document preparation and general correspondence
• Track licences, insurance, contracts, service providers and renewal deadlines
• Support audit preparation, internal controls and compliance documentation
• Assist with sales tracking, customer records, product availability updates and basic marketing or promotional support when required
• Identify gaps, improve systems and take initiative in strengthening business operations

Qualifications or requirements (e.g., education, skills),

• Diploma or Bachelor’s degree in Finance, Accounting, or Business Administration or related field
• Strong knowledge of a financial package and Microsoft Office
• Ability to prepare and interpret financial and business reports
• High integrity, confidentiality, attention to detail and strong communication skills
• Ability to work independently, meet deadlines and solve problems proactively

Experience needed,

• 3 – 5 years’ experience in finance, accounts, administration or operations coordination. Experience in inventory, fleet, HR administration, agriculture or operations is an added advantage

Any other provided details (e.g., benefits, work environment, team info, or additional notes).

• Valid driver’s licence is an added advantage
• Female applicants are encouraged to apply.

• Prepare monthly income and expenditure reports, cash flow summaries, budget tracking reports and other business financial reports
• Manage reconciliations, petty cash, invoices, payments, supplier records and customer accounts
• Support payroll processing and ensure accurate PAYE, NAPSA, NHIMA, Workers’ Compensation and staff record compliance
• Maintain organised financial, HR, administrative and farm documentation and records
• Manage inventory records, including farm inputs, feed, stock, supplies, equipment, purchases, variances and re-order levels
• Coordinate procurement and basic logistics
• Support fleet administration, including vehicle records, fuel tracking, service schedules, repairs, insurance, road tax and usage logs
• Support office administration, filing, travel planning, meeting coordination, appointments, document preparation and general correspondence
• Track licences, insurance, contracts, service providers and renewal deadlines
• Support audit preparation, internal controls and compliance documentation
• Assist with sales tracking, customer records, product availability updates and basic marketing or promotional support when required
• Identify gaps, improve systems and take initiative in strengthening business operations

• Strong knowledge of a financial package and Microsoft Office
• Ability to prepare and interpret financial and business reports
• High integrity, confidentiality, attention to detail and strong communication skills
• Ability to work independently, meet deadlines and solve problems proactively

• Diploma or Bachelor’s degree in Finance, Accounting, or Business Administration or related field
• 3 – 5 years’ experience in finance, accounts, administration or operations coordination. Experience in inventory, fleet, HR administration, agriculture or operations is an added advantage