Finance And Administration Officer job at Dominion Commodities Limited
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299 Days Ago
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Vacancy title:
Finance And Administration Officer

[ Type: FULL TIME , Industry: Business Management and Administration , Category: Accounting & Finance ]

Jobs at:

Dominion Commodities Limited

Deadline of this Job:
Wednesday, September 13 2023 

Duty Station:
Within Zambia , Lusaka, South - Central Africa

Date Posted: Thursday, August 31 2023, Base Salary: Not Disclosed

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Learn more about Dominion Commodities Limited
Dominion Commodities Limited jobs in Zambia

1. Accountabilities
Finance and Administration
Financial Management and Accounting
• Assist in preparation of annual budgets and monitor expenditure
• Ensure Completeness of supporting documentation for payment. Verify that all procurements comply with competitive 3 quotes bidding.
• Verify travel expense reports and ensure compliance. Review reconciliation of approved travel advances.
• Prepare payment requisition and perform banking activities. Ensure bank transactions are recorded every time payments are made.
• Prepare, maintain, manage and record day-to-day activities in accounting system
• Ensure the compliance of finance policies and procedures by all staff members
• Prepare, maintain and manage general ledger accounting such as processing invoices, payments and receipts. Ensure payables are managed smoothly and efficiently. Payments should be done in a timely manner
• Responsible for petty cash disbursements, replenishment and petty cash count
• Inspect, verify and reconcile accounts receivable and payable records and their balances
• Maintain, manage and update records of all inventories
• Perform monthly bank reconciliations
• Prepare monthly management accounts
• Maintain, manage and update records of all inventories
• Periodic updating of asset register
• Analyze financial data to identify trends, anomalies, and areas for improvement. Provide insights to support decision-making and strategic planning.
• Implement and maintain internal financial controls to prevent fraud, errors, and mismanagement of funds
• Monitor cash flow, manage banking relationships, and ensure sufficient funds are available for operational needs.
• Calculate, withhold, and remit taxes as required by local laws and regulations. Stay updated on tax laws that affect the organization.
• Assist with audits, verifications and resolving discrepancies
• Maintain Confidentiality of all Financial Data

2. Administrative Duties
• Oversee the maintenance and management of office facilities, equipment, and supplies. Ensure a safe and efficient working environment.
• In conjunction with Logistics department – responsible for vehicle fleet
• Assist in establishing and managing all procurement and logistics activities including management of vehicles and drivers.
• Organize and coordinate company events, meetings, workshops, and conferences
• Responsible for the preparation, submission and payment of statutory returns
• Coordinate travel arrangements for staff members, including bookings, itineraries, and expense reimbursement
• Maintain accurate and organized records, both electronically and physically, to support efficient operations and compliance
• Participate in the preparation of various proposals and tender documents
• Assist in implementing organizational policies and procedures, ensuring adherence throughout the organization;
• Assist in managing the information technology, reviewing and implementing an IT Strategy
• Provide administrative and financial support to senior management in decision-making and strategic planning processes

3. People Management & Supervision
• Supervise office management duties such as such as filing, data entry, answering the phone
• Supervise staff welfare.

4. Payroll
• Preparation of payroll for non-management staff members
• Assist with various HR tasks, such as employee onboarding, record-keeping, benefits administration, and maintaining personnel files

5. Any other Duties
• ·As required by management

Education Requirement: No Requirements

Job Experience: No Requirements

Work Hours: 8

Experience in Months:

Level of Education:

Job application procedure
• To apply for this job email your details to 

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Job Info
Job Category: Accounting/ Finance jobs in Zambia
Job Type: Full-time
Deadline of this Job: Wednesday, September 13 2023
Duty Station: Lusaka
Posted: 31-08-2023
No of Jobs: 1
Start Publishing: 31-08-2023
Stop Publishing (Put date of 2030): 31-08-2066
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