Vacancy title:
Finance Assistant

[Type: FULL_TIME, Industry: Nonprofit, and NGO, Category: Accounting & Finance]

Jobs at:
On Call Africa

Deadline of this Job:
Friday, September 26 2025

Duty Station:
Livingstone | Livingstone | Zambia

Summary
Date Posted: Friday, September 19 2025, Base Salary: Not Disclosed

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JOB DETAILS:

Main Duties & Responsibilities

• Ensure accurate coding by staff in Zambia of all invoices ready for payment and posting to QuickBooks.
• Ensure supporting documentation has been provided for all purchases and is clearly authorized by the appropriate budget line holder.
• Ensure all retirements are made promptly.
• Upload copies of all supporting documentation, giving references that can ensure the records are easily found in Quickbooks and on file as hard copies.
• Support monitoring all cash transactions including weekly reconciliations and ensuring sufficient cash is held for day-to-day transactions.
• Update Quickbooks for the Zambian bank accounts and reconcile monthly to the bank statements.
• Set up payments with Indo Zambia Bank ready for authorization.
• Manage the monthly payroll, issue payslips and deal with any ad hoc queries from staff.
• Manage the preparation, paying and filing returns to ZRA, NAPSA, NHIMA, WCF & Care Coop.
• Visit the bank, statutory bodies such as the ZRA and NAPSA, or suppliers when necessary to make payments which require physical presence.
• Ensure all Finance records are kept securely on site.
• Generate reports to support Programmes track income and expenditure and assist them with monthly forecasting when necessary.
• Ensure digital copies of all relevant documentation is scanned and uploaded to Teams
• Liaise with the Head of HR & Operations to secure information for Quickbooks monthly postings regarding fuel and vehicle usage.
• Record and monitor any income generated within Zambia from the use of OCA assets, generating invoices when necessary.
• Assist in developing the organizational budget and individual project budgets.

Basic Requirements

• Bachelor’s degree in finance, Accounting, Business Administration or related field
• 3-5 years of relevant experience in finance, accounting and operations.
• Sound knowledge of Quick books and any other complex accounting software.
• Strong written and verbal English communication skills
• Proficient in Microsoft Office, Including excel, Word and PowerPoint.
• Attention to detail and deadline driven
• Good personal skills

Preferred qualifications

• Experience of coordinating with field officers
• Experience in USAID projects/NGOs
• Further aspects of the role
• Respect the confidentiality of any OCA data.
• Support the rest of the team with ad hoc tasks as required.

Work Hours: 8

Experience in Months: 36

Level of Education: bachelor degree

Job application procedure
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