Vacancy title:
Finance Assistant

[Type: FULL_TIME, Industry: Nonprofit, and NGO, Category: Accounting & Finance]

Jobs at:
Pact Zambia

Deadline of this Job:
Tuesday, June 3 2025

Duty Station:
Ndola | Ndola | Zambia

Summary
Date Posted: Tuesday, May 20 2025, Base Salary: Not Disclosed

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JOB DETAILS:

Pact is an international nonprofit that works in nearly 40 countries building solutions for human development that are evidence-based, data-driven and owned by the communities we serve. Founded in 1971, Pact works with partners to build resilience, improve accountability, and strengthen knowledge and skills for sustainable social impact.

Department

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Position Overview

Pact, a non-profit organization based in Washington, DC, is implementing the USAID Zambia Integrated Health Activity. The Activity supports USAID and PEPFAR objectives of 95/95/95 and provides service delivery and technical assistance to improve Maternal, Newborn, and Child Health (MNCH) services. USAID Zambia Integrated Health improves,  sustains, and further integrates lifesaving HIV/AIDS and MNCH services at the health facility and community levels and ensure that client-centered, high-impact, high-quality services are available to all Zambians.

Pact Zambia’s Finance Department ensures strong financial management, accountability, and compliance across all projects and operations. Its core functions include financial reporting, budget management, cash and bank handling, payroll, and strict adherence to donor and local regulations. The team oversees subawards, strengthens internal controls, supports audits, and builds financial capacity among staff and partners. Working closely with program, procurement, and global finance teams, the department uses robust systems and tools to maintain transparency, efficiency, and donor confidence, all in support of Pact’s mission to improve lives sustainably. The Finance Assistant contributes to realising this purpose by:

Key Responsibilities

• Financial management and accounting assistance
• Review of Activity Authorization Requests, staff travel, and liquidation documents, ensuring accuracy and compliance
• Provide a detailed review of all Travel Authorization and Advance Request (TAAR) forms and staff liquidations for the accuracy and validity of receipts and other supporting documents
• Review petty cash vouchers and receipts for accuracy and validity for the assigned province and submit them to the Senior Finance Officer for approval
• Review the Petty Cash Reconciliation Register and the supporting vouchers and receipts for eventual petty cash replenishment and submit to the Senior Finance Officer for further review.
• Ensure proper and timely filing of all accounting documents such as payment vouchers,
  liquidations, receipt vouchers and journal vouchers.
• Participate in Inventory/asset verification exercise
• Filing and maintenance of accounting archives and related documents
• Providing support in the day-to-day functions of the finance department

Basic Requirements

• Advanced Diploma in Finance, Accounting, Business Administration or related field
• At least 2 years relevant work experience in finance, accounting, operations
• Experience with and knowledge of USAID and/or other international donors’ rules and
  regulations related to Accounting and Finance
• Sound knowledge of Generally Accepted Accounting Practices (GAAP

Preferred Qualifications

• Strong written and verbal English communication skills.
• Must be proficient in Microsoft Excel and Word and accounting software systems.
• Competence using common desktop applications and office administration systems
• Courteous, willing to learn, able to follow instructions.
• Strong interpersonal skills and polite.
• Willing to work beyond normal hours.
• Good planning and time management skills.
• Ability to problem-solve.
• Ability to multitask with ease, adapting to frequently changing priorities
• Consistently follows internal process and procedures.

Work Hours: 8

Experience in Months: 24

Level of Education: associate degree

Job application procedure

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• Pact is an equal opportunity employer and does not discriminate in its selection and employment practices on the basis of race, color, religion, sex, national origin, political affiliation, sexual orientation, gender identity or expression, marital status, disability, genetic information, age, citizenship status, genetic information, matriculation, family responsibilities, personal appearance, credit information, tobacco use (except in the workplace), membership in an employee organization, or other protected classifications or non-merit factors.
  At Pact, we recognize your impact, offer you opportunities and support your total well-being. Our comprehensive benefit offerings may include healthcare, retirement (8.8% to 13% based on service tenure) and savings plans, paid time off, disability and life insurance programs, learning and development opportunities, wellness programs as well as other optional benefit elections .
  With the continuing impacts of COVID-19 around the world, we are taking action to protect the health and well-being of our colleagues and maintain the safety of the communities where we operate. Pact seeks an environment free from COVID-19 and prefers all employees to be fully vaccinated for COVID-19. Attestation of vaccination status will be required for employment with Pact. Unvaccinated employees may be subject to additional health and safety requirements to include any federal, state and/or client restrictions.
• To apply for this job please visit careers-pactworld.icims.com.

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