About the role

Sightsavers Zambia office are currently seeking a Finance Assistant to support the Finance and Support Services Manager (FSSM) in planning, budgeting, reporting, and information management on a day-to-day basis, while also working collaboratively with other relevant teams in the country office (CO), across the region, and globally.

Responsibilities

As the Finance Assistant you will analyse all invoices, prepare payment vouchers and cheques for approval. You will also process payments to Suppliers, assist the development of new project documents, and participate in CO Design Processes including the preparation of budgets and forecasts for CO.

Further duties include:

• Administers funds under CO including but not limited to day-to-day funds management and ensures that all payments are duly authorized, checked, and supported with appropriate receipts and signatures.
• Processing of vouchers and journals into the SUN system on a regular basis for validation and posting into the general ledger.
• Regularly file all accounting and financial records in the appropriate folders to facilitate easy reference and retrieval.
• Work with Country office staff to retire travel advances in accordance with Sightsavers policies and procedures.
• Submit accurate quarterly reports for projects to FSSM.
• Provide support to Programme staff in reviewing budget during activities and preparing the monthly funds request.
• Ensure the follow up of funds transfer to partners for the monthly checklist.
• Track country office cashflows and prepare and submit timely and accurate monthly Funds Request.
• Support FSSM in the preparations for annual external audits and provision of information requested by auditors during both interim and year-end audit.
• Support the FSSM and Country Director with the implementation of internal and external audit recommendations as required.

Skills and Experience

As the ideal candidate you will hold a professional accounting qualification, or degree in Finance/Accounting, or have equivalent experience. You will possess programme finance experience within an NGO and have a background in auditing.

Required experience and knowledge also include;

• Experience of working with Government organisations.
• Experience in financial management, programme/project management and administration.
• Project financial management, budget and data analysis skills.
• Excellent communication skills (both oral & written).
• Ability to work with minimum supervision.

• Analyse all invoices, prepare payment vouchers and cheques for approval.
• Process payments to Suppliers.
• Assist the development of new project documents.
• Participate in CO Design Processes including the preparation of budgets and forecasts for CO.
• Administer funds under CO including day-to-day funds management.
• Ensure all payments are duly authorized, checked, and supported with appropriate receipts and signatures.
• Process vouchers and journals into the SUN system for validation and posting into the general ledger.
• File all accounting and financial records.
• Work with Country office staff to retire travel advances.
• Submit accurate quarterly reports for projects to FSSM.
• Provide support to Programme staff in reviewing budget during activities and preparing the monthly funds request.
• Ensure the follow up of funds transfer to partners for the monthly checklist.
• Track country office cashflows and prepare and submit timely and accurate monthly Funds Request.
• Support FSSM in the preparations for annual external audits and provision of information requested by auditors.
• Support the FSSM and Country Director with the implementation of internal and external audit recommendations.

• Project financial management skills
• Budget analysis skills
• Data analysis skills
• Excellent communication skills (both oral & written)
• Ability to work with minimum supervision

• Professional accounting qualification, or degree in Finance/Accounting, or equivalent experience.
• Programme finance experience within an NGO.
• Background in auditing.
• Experience of working with Government organisations.
• Experience in financial management, programme/project management and administration.