Finance and Administration Officer job at Prospero
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342 Days Ago
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Vacancy title:
Finance and Administration Officer

[ Type: FULL TIME , Industry: Business Management and Administration , Category: Accounting & Finance ]

Jobs at:


Deadline of this Job:
Thursday, July 20 2023 

Duty Station:
Within Zambia , Lusaka, South - Central Africa

Date Posted: Wednesday, July 19 2023, Base Salary: Not Disclosed

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2. About Prospero
Prospero Limited supports private sector development and facilitates impact investment, transitioning growth-stage businesses across Zambia into viable recipients for impact capital. We focus on companies that will have an impact on the development of Zambia.

Our Key Services Include:
• Strengthening innovative, inclusive and environmentally sustainable business models (e.g., designing and developing climate-smart solutions with agribusinesses and renewable energy solutions for rural entrepreneurship hubs in remote locations)
• Enterprise-led market development in key sectors of the Zambian economy (e.g., facilitating development and coordination of market-led value chains)
• Identifying and building capacity of high-growth potential businesses
• Developing innovative and impactful financing mechanisms
• Investment facilitation services (e.g., SME investment readiness preparation and investor linkages).
We rely on a combination of the resources, experience, and expertise of external service providers to support our interventions and some services are procured with service providers being contracted according to specific delivery needs. Prospero is therefore seeking to recruit a full-time Finance and Administration Officer to support the financial and operational functions of Prospero.

3. Specific Context Of The Role
The specific context for this role is:
The Finance and Administration Officer plays a vital role in supporting the finance and administration functions at Prospero.

4. Scope Of Work
The specific duties of the position are as follows:
Financial Management
Ensure that finance transactions are processed in a timely and accurate manner for all programme and operational expenses in accordance with finance manual and operations manuals and according to funding partner procurement and contractual obligations:
• Update and maintain all relevant cash books, ledgers in financial systems software.
• Conduct monthly bank reconciliations in a timely manner.
• Ensure monthly statutory compliance as required by Zambian financial authorities, submitting returns and payments in a timely manner.
• Set up online payments for approval.
• Prepare monthly payroll, ensuring payroll and statutory returns are submitted on time.
• Work in collaboration with the Procurement and Compliance team to ensure that settlements of all invoices/statements are processed in a timely manner.
• Manage account receivables and payables.
• Complete general ledger processing/maintenance as instructed by the Finance and Admin Manager, including journal entries and reconciliations.
• Maintain/file all financial records in an easily retrievable manner.
• Ensure financial information is recorded accurately, including those appropriate aggregations to budget lines and monthly spending reports are accurate and prepared in a timely manner.
• Assist the Finance and Admin Manager in the preparation of budgets.
• Assist the Finance and Admin Manager in providing staff with financial information and reports they need to help them monitor their budgets.
• Assist in the implementation of finance systems and controls, to ensure policies and procedures are complied with.
• Assist the Finance and Admin Manager in preparation of year-end audits, compliance reporting, engagement with the fiduciary services provider, and reviews of policies and procedures for necessary updates.

Project Support
The finance office may be required to provide the following support to SMEs in Prospero’s portfolio as follows:
• Assist SMEs develop appropriate financial management systems.
• Conduct due diligence and review the financial position and performance of selected SMEs to determine the adequacy of their financial resource to implement their growth strategy.
• Support SMEs to develop financial plans and forecasting growth projections.

General office operations
• Provide operational support to management and staff as required.
• Prepare reports, and relevant data in prescribed formats.

Additional responsibilities as required in support of Prospero’s work:
• Cover for colleagues who are on leave or absent
• Duty to report any suspicion of fraud or unethical activity
• Any other tasks as requested by management

5. Required/Desirable Experience
Qualifications and experience:
• At least a degree in Accounting or Finance from a recognised professional accountancy body or any other equivalent qualification acceptable to Prospero.
• Must be a registered member of ZICA.
• A minimum of 5 years’ experience in financial management and accounting,
• Preferred experience working with donors such as FCDO and/or USAID.

Job Competences
Technical competencies
• Knowledge of financial and accounting principles, procedures, rules, and regulations
• Computer literate. Experience with systems and applications in the specific work area

Other competencies
• Communication and interpersonal skills
• Ability to maintain strict confidentiality
• Flexibility, dependability, and dedication
• Compliance with procedures instructions, rules, and regulations
• Service oriented and client focused

Work Hours: 8

Experience in Months: 60

Level of Education:
Bachelor Degree

Job application procedure
Candidates must submit the following documents in response to this advert:
1. Curriculum Vitae [CV]
2. Letter of Motivation outlining how your experience, skills, and professional networks fit with the required job description. Clearly state your expected remuneration.

• Please submit your application to  by July 20th, 2023. Clearly state, Finance and Administration Officer in the subject line. Please note that only shortlisted candidates will be contacted

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Job Info
Job Category: Accounting/ Finance jobs in Zambia
Job Type: Full-time
Deadline of this Job: Thursday, July 20 2023
Duty Station: Lusaka
Posted: 19-07-2023
No of Jobs: 1
Start Publishing: 19-07-2023
Stop Publishing (Put date of 2030): 19-07-2066
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