Finance and Administrative Officer job at Zambia Institute of Architects

Vacancy title:
Finance and Administrative Officer

[ Type: FULL TIME , Industry: Education, and Training , Category: Accounting & Finance ]

Jobs at:

Zambia Institute of Architects

Deadline of this Job:
Monday, November 13 2023 

Duty Station:
Within Zambia , Lusaka, South - Central Africa

Date Posted: Tuesday, October 31 2023, Base Salary: Not Disclosed

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Job Specification:
The Finance and Administration person will be required to do the following:
• Maintaining existing member database and creating new ones.
• Invoicing members and dispatching the invoices
• Receipting any incoming payments
• Banking promptly the received payments
• Preparing debtors schedules for the Treasurer on a monthly basis for decision making
• Sending out statements to members to show what is outstanding every year end
• Processing all approved payments and maintaining records thereto.
• Update Pastel every end of the week
• Preparing remittances for NAPSA, PAYE and physically remitting them before deadline
• Ensuring salaries are paid on time.
• Maintaining proper files for all records
Administrative Duties
• Typing reports and letters when required
• Logistics arrangements for travel outside Lusaka and Zambia for Council Members
• Supervising cleaning of the office
• Calling and organizing meetings and interviews
• Any other duties as may be assigned to you from time to time.
• Budgeting & Bank Reconciliation
• Bank reconciliation on a monthly basis
• Preparing monthly budgets for petty cash and any other field cost
• Maintaining proper files for all records
• Prepare quarterly and annual financial statements i.e. Balance Sheet, Profit and Loss and Cash flow statements
• Work with auditors at the end of the year to develop audited end of year accounts.

Qualifications/Skills Required
• Grade 12 School Certificate
• Bachelor of Accountancy or its equivalent
• Professional Qualification such ACCA, CIMA or CA
• ZICA Membership and Minimum of 5 years working experience in a similar Position
• Knowledge of Pastel Accounting Software

Other Skills and Attributes
• Ability to work well under limited supervision.
• Previous Experience in a related field will be added advantage;
• Self-Driven with Excellent Customer Care Skills;
• Exceptional Communication Skills;
• Ability to Maintain a Strict Level of Confidence;
• Proficiency in Microsoft Office Programs;
• Attention to Detail;
• Professional Appearance;
• Strong Problem Solving Skills and Excellent Organisational Skills;
• Highly Motivated and Ability to Prioritize Efficiently;
• Ability to Work Alone or As Part of a Team;
• Enthusiastic and Reliable;
• High Levels of Integrity
• Knowledge of Basic Office Management Procedures;
• Valid driver license

Work Hours: 8

Experience in Months: 60

Level of Education:
Bachelor Degree

Job application procedure
• Qualified candidates are invited to send application letters, CVs and copies of academic qualifications to: , before 5pm, on 1st November, 2023

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Job Info
Job Category: Accounting/ Finance jobs in Zambia
Job Type: Full-time
Deadline of this Job: Monday, November 13 2023
Duty Station: Lusaka
Posted: 30-10-2023
No of Jobs: 1
Start Publishing: 30-10-2023
Stop Publishing (Put date of 2030): 30-10-2066
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