Job summary

With a proven track record in managing large fleets, the Fleet Officer will be responsible for coordinating complex logistics, ensure that all vehicles, motorcycles, drivers and riders, and safety concerns meet the highest standards, to support the CHEP’s diverse and demanding operational needs.

Main duties

• Maintains a comprehensive motor vehicle and motorcycle management database ensuring complete, correct and timely data entry, for all vehicles and motorcycles, on maintenance and repairs, fuel use and movement.
• Coordinates with service providers to ensure timely routine maintenance, repairs, and assessments.
• Monitors and records motor vehicle and motorcycle maintenance activities, ensuring proper and up-to-date records of all repairs and services.
• Monitors fuel consumption and calculate fuel consumption rates for all vehicles and motr cycles based on driver/rider movement and fuel use logs.
• Submits monthly fuel reconciliation report and validation memo to the Fleet Department at CIDRZ Head Office, highlighting any discrepancies or areas of concern.
• Implements strategies to optimize fuel efficiency and reduce costs.
• Ensures drivers/riders fill out vehicle movement and fuel use log sheets completely and correctly
• Reviews log sheets regularly for accuracy and completeness.
• Enforces driver/rider compliance of traffic laws, safety regulations, and CIDRZ policies.
• Monitors vehicle/motorcycle movement on a regular basis using the CIDRZ tracking system or other approved methods to identify vehicle/motorcycle abuse.
• Ensures that the tracking system is installed on all vehicles and is always operational.
• Prepares regular reports on fleet performance, identifying trends and areas for improvement.
• Provides recommendations to management for optimizing fleet operations and reducing costs.
• Ensures that all vehicles/motorcycles and drivers/riders comply with relevant local regulations.
• Conducts regular safety training.

Qualifications

• Minimum of a Diploma in Logistics, Business Administration, or a related field
• 3 years relevant work experience
• Familiarity with fuel monitoring and management and fleet logistics,
• Strong leadership and supervisory skills, with the ability to effectively manage and motivate a team of drivers/riders.
• Strong organizational and analytical abilities, with experience in tracking and reporting fleet performance metrics.
• Knowledge of transportation regulations and safety standards, with a commitment to ensuring compliance.
• Proficiency in using fleet management software and tools to enhance operational efficiency.
• Effective communication and interpersonal skills, with the ability to interact professionally with drivers, service providers, program staff, and other stakeholders.
• Experience with management of fleet of donor-funded projects is a plus.

• Maintains a comprehensive motor vehicle and motorcycle management database ensuring complete, correct and timely data entry, for all vehicles and motorcycles, on maintenance and repairs, fuel use and movement.
• Coordinates with service providers to ensure timely routine maintenance, repairs, and assessments.
• Monitors and records motor vehicle and motorcycle maintenance activities, ensuring proper and up-to-date records of all repairs and services.
• Monitors fuel consumption and calculate fuel consumption rates for all vehicles and motr cycles based on driver/rider movement and fuel use logs.
• Submits monthly fuel reconciliation report and validation memo to the Fleet Department at CIDRZ Head Office, highlighting any discrepancies or areas of concern.
• Implements strategies to optimize fuel efficiency and reduce costs.
• Ensures drivers/riders fill out vehicle movement and fuel use log sheets completely and correctly
• Reviews log sheets regularly for accuracy and completeness.
• Enforces driver/rider compliance of traffic laws, safety regulations, and CIDRZ policies.
• Monitors vehicle/motorcycle movement on a regular basis using the CIDRZ tracking system or other approved methods to identify vehicle/motorcycle abuse.
• Ensures that the tracking system is installed on all vehicles and is always operational.
• Prepares regular reports on fleet performance, identifying trends and areas for improvement.
• Provides recommendations to management for optimizing fleet operations and reducing costs.
• Ensures that all vehicles/motorcycles and drivers/riders comply with relevant local regulations.
• Conducts regular safety training.

• Familiarity with fuel monitoring and management and fleet logistics
• Strong leadership and supervisory skills
• Strong organizational and analytical abilities
• Knowledge of transportation regulations and safety standards
• Proficiency in using fleet management software and tools
• Effective communication and interpersonal skills

• Minimum of a Diploma in Logistics, Business Administration, or a related field
• 3 years relevant work experience
• Experience with management of fleet of donor-funded projects is a plus.