Background information about the job or company:

The incumbent will be responsible for providing Human Resource & Administrative support to ensure efficient operations of the Human Resource office and to provide support in various human resources functions, which include recruitment, employee relations and health and safety.

Responsibilities or duties:

• Assist in the recruitment process, including review of job descriptions, posting job adverts, screening of applications, interview and selection process, reference checks, and salary negotiations.
• Responsible for drafting, processing, and maintaining records of staff contracts
• Coordinate onboarding of new hires to support the learning process of new employees
• Proactively follow up and on time action on confirmation and probation extensions
• Assist in addressing staff grievances and handling disciplinary issues within policies and labor laws.
• Provide advice to staff and supervisors on various HR and Administrative policies, and best practices
• Preparation of monthly payroll and filling of statutory returns (NAPSA, ZRA, NHIMA)
• Managing the internal security section to ensure maximum security for company property and employees
• Management of all types of leave requests and generate monthly reports.
• Ensure HR records, documents and employees’ personal data are kept safe and up to date

Qualifications or requirements:

• Degree in Human Resources Management/ Business Administration/ Public Administration
• Must be a paid-up member of Zambia Institute of Human Resource Management
• Excellent verbal and written communication skills
• Excellent computer proficiency in MS Office – Word and Excel.
• Valid driving license
• Two years’ experience in similar role with traceable references.

• Assist in the recruitment process, including review of job descriptions, posting job adverts, screening of applications, interview and selection process, reference checks, and salary negotiations.
• Responsible for drafting, processing, and maintaining records of staff contracts
• Coordinate onboarding of new hires to support the learning process of new employees
• Proactively follow up and on time action on confirmation and probation extensions
• Assist in addressing staff grievances and handling disciplinary issues within policies and labor laws.
• Provide advice to staff and supervisors on various HR and Administrative policies, and best practices
• Preparation of monthly payroll and filling of statutory returns (NAPSA, ZRA, NHIMA)
• Managing the internal security section to ensure maximum security for company property and employees
• Management of all types of leave requests and generate monthly reports.
• Ensure HR records, documents and employees’ personal data are kept safe and up to date

• Degree in Human Resources Management/ Business Administration/ Public Administration
• Must be a paid-up member of Zambia Institute of Human Resource Management
• Excellent verbal and written communication skills
• Excellent computer proficiency in MS Office – Word and Excel.
• Valid driving license
• Two years’ experience in similar role with traceable references.