Human Resource Intern

Department: Human Resources

Reporting To: HR Officer

Purpose of the Role

To support the Human Resources Department with contract administration, employee records management, and general HR administrative functions while gaining practical workplace experience.

Key Responsibilities

• Assist in preparing, issuing, and renewing employee contracts.
• Maintain and update employee records in the ERP/HRIS system, ensuring accuracy and confidentiality.
• File and archive HR documents such as contracts, letters, and personnel files (both physical and electronic).
• Track contract expiry dates and support timely renewals.
• Assist with on-boarding documentation for new employees.
• Support HR officers with basic payroll inputs and employee data verification where required.
• Respond to basic employee queries and direct them appropriately.
• Assist with HR reports, data entry, and audits of employee files.
• Support general HR administrative tasks as assigned.

Minimum Qualifications

• Full Grade 12 Certificate (With English and Mathematics)
• Degree in Human Resource Management, Public Administration, Business Administration or a related field.
• Basic knowledge of HR processes and employment contracts.
• Computer literacy, particularly in MS Word and Excel; ERP/HRIS exposure is an added advantage.

Key Competencies and Skills

• Good attention to detail and organizational skills.
• Ability to handle confidential information with professionalism.
• Good communication and interpersonal skills.
• Willingness to learn and take initiative.
• Ability to work under supervision and meet deadlines.

• Assist in preparing, issuing, and renewing employee contracts.
• Maintain and update employee records in the ERP/HRIS system, ensuring accuracy and confidentiality.
• File and archive HR documents such as contracts, letters, and personnel files (both physical and electronic).
• Track contract expiry dates and support timely renewals.
• Assist with on-boarding documentation for new employees.
• Support HR officers with basic payroll inputs and employee data verification where required.
• Respond to basic employee queries and direct them appropriately.
• Assist with HR reports, data entry, and audits of employee files.
• Support general HR administrative tasks as assigned.

• Good attention to detail and organizational skills.
• Ability to handle confidential information with professionalism.
• Good communication and interpersonal skills.
• Willingness to learn and take initiative.
• Ability to work under supervision and meet deadlines.

• Full Grade 12 Certificate (With English and Mathematics)
• Degree in Human Resource Management, Public Administration, Business Administration or a related field.
• Basic knowledge of HR processes and employment contracts.
• Computer literacy, particularly in MS Word and Excel; ERP/HRIS exposure is an added advantage.