PURPOSE

We are seeking a highly capable HR Practitioner, based in Chingola, Zambia, to independently manage all in-country HR operations and provide essential support to the HR Business Partner: Africa. This role will oversee the planning, implementation, and evaluation of HR strategies, employee relations, and policy compliance across our operational sites.

RESPONSIBILITIES

HR Policies and Procedures

• Generate and interpret all HR policies and procedures and ensure that line management and employees understand the need and contents of these policies and procedures.
• Monitor compliance by ensuring that deviations are identified and reported.

Recruitment

• Manage the full recruitment cycle, including requisition, advertisement, candidate screening, interviewing, selection, and onboarding.
• Maintain an up-to-date vacancy list and ensure alignment with recruitment planning and approvals.

Discipline Management

• Ensure disciplinary matters are managed proactively and in accordance with the company’s policies and procedures.
• Attend disciplinary hearings to provide expert advice and guidance.
• Manage all grievance cases promptly, ensuring adherence to the established internal procedures and timelines.
• Prepare comprehensive documentation for conciliation and arbitration processes.
• Execute all related tasks in compliance with the Disciplinary and Grievance policies, procedures, and any country-specific requirements.

Union Meetings and Engagements

• Ensure consistent and effective communication with unions and associations on all matters relevant to them, fostering positive labor relations.
• Organise and facilitate union meetings, including scheduling, preparing agendas, securing venues and IT resources, and accurately documenting minutes.
• Ensure that necessary information is obtained and communicated timeously.
• Maintain a thorough understanding of current and past collective agreements and applicable labor legislation to ensure compliance and informed negotiations.

Manpower Planning and Organisational Structure

• Lead manpower planning initiatives to ensure alignment between workforce needs and business goals.
• Maintain and update company organograms to reflect current structures and support workforce planning.
• Develop and manage localisation labour plans and succession plans for supervisory roles to support workforce stability and growth.

Administration

• Collate and manage payroll inputs accurately while liaising with relevant stakeholders to ensure timely and correct payroll processing.
• Maintain, distribute, and securely file all employee records and information in accordance with company policies and legal requirements.
• Arrange and administer employee work permits, ensuring compliance with immigration and labor laws.
• Assist in the formulation and monitoring of Performance Agreements and Individual Development Plans, as well as tracking thereof.

Training and Development

• Assess training needs, maintain records, coordinate employee development programs, and conduct annual skills audits.

QUALIFICATIONS

• Grade 12 Certificate
• Honors Degree in Human Resources Management

EXPERIENCE

• Minimum of 5-10 years’ experience performing operational Human Resources duties
• Experience in the Mining or Construction work environment will be advantageous

SKILLS, QUALITIES AND ABILITIES REQUIRED

• Medically fit as per company standards.
• Conflict and people management.
• Strong knowledge of Industrial Relations.

• Generate and interpret all HR policies and procedures and ensure that line management and employees understand the need and contents of these policies and procedures.
• Monitor compliance by ensuring that deviations are identified and reported.
• Manage the full recruitment cycle, including requisition, advertisement, candidate screening, interviewing, selection, and onboarding.
• Maintain an up-to-date vacancy list and ensure alignment with recruitment planning and approvals.
• Ensure disciplinary matters are managed proactively and in accordance with the company’s policies and procedures.
• Attend disciplinary hearings to provide expert advice and guidance.
• Manage all grievance cases promptly, ensuring adherence to the established internal procedures and timelines.
• Prepare comprehensive documentation for conciliation and arbitration processes.
• Execute all related tasks in compliance with the Disciplinary and Grievance policies, procedures, and any country-specific requirements.
• Ensure consistent and effective communication with unions and associations on all matters relevant to them, fostering positive labor relations.
• Organise and facilitate union meetings, including scheduling, preparing agendas, securing venues and IT resources, and accurately documenting minutes.
• Ensure that necessary information is obtained and communicated timeously.
• Maintain a thorough understanding of current and past collective agreements and applicable labor legislation to ensure compliance and informed negotiations.
• Lead manpower planning initiatives to ensure alignment between workforce needs and business goals.
• Maintain and update company organograms to reflect current structures and support workforce planning.
• Develop and manage localisation labour plans and succession plans for supervisory roles to support workforce stability and growth.
• Collate and manage payroll inputs accurately while liaising with relevant stakeholders to ensure timely and correct payroll processing.
• Maintain, distribute, and securely file all employee records and information in accordance with company policies and legal requirements.
• Arrange and administer employee work permits, ensuring compliance with immigration and labor laws.
• Assist in the formulation and monitoring of Performance Agreements and Individual Development Plans, as well as tracking thereof.
• Assess training needs, maintain records, coordinate employee development programs, and conduct annual skills audits.

• Medically fit as per company standards.
• Conflict and people management.
• Strong knowledge of Industrial Relations.

• Grade 12 Certificate
• Honors Degree in Human Resources Management