Job Brief

To assist in implementing the Bank’s corporate governance framework and to provide corporate secretarial services to the Board of Directors, Executive and Senior Management.

Job Purpose

To assist in implementing the Bank’s corporate governance framework and to provide corporate secretarial services to the Board of Directors, Executive and Senior Management.

Main Accountabilities

• Provide guidance to internal stakeholders on corporate governance matters including Board protocols and standards.
• Drive the implementation of robust governance frameworks, policies and procedures and conduct research and analysis to support sound and compliant decision-making.
• Prepare and publish Board, Board Committee and Management Committee notices, agendas, papers and related documentation in line with established governance standards.
• Accurately and timely record Board, Board Committee and Management Committee meetings, draft minutes, resolutions and action logs to facilitate accountability, transparency and effective execution of decisions.
• Secure timely sign off and approval of meeting minutes and resolutions by relevant authorities.
• Coordinate communication and follow-up on Board and Management resolutions, tracking implementation and preparing progress reports to reinforce institutional accountability and performance.
• Safeguard Board records and instruments through the secure custody, retrieval and archiving of confidential documentation.
• Administer lawful use and custody of the Bank’s seal in compliance with Bank requirements.
• Deliver flexible and high-quality support on assignments and special projects aligned with the Bank’s strategic priorities and governance mandate.

Qualifications and Experience

• Master of Laws (LLM) degree and Advocate of the High Court of Zambia with a valid practicing certificate or master’s degree in corporate governance (or equivalent) with a full Chartered Accountant qualification.
• Grade 12 School Certificate with a minimum five (5) O’ levels (credit or better)
• Minimum of 5 years’ relevant experience, with at least 3 years’ in a corporate governance (corporate secretarial) or legal function in an organisation is similar size and complexity.
• Qualification in legal drafting will be an added advantage.

Key Technical and Behavioral Competencies

• Strong knowledge of corporate governance principles, especially within the public sector.
• Sound knowledge of applicable legal frameworks.
• Excellent communication skills, with exceptional writing, editing and minute-taking skills, and a keen eye for detail.
• Effective negotiation and interpersonal skills.
• Strong analytical, research and problem-solving skills.
• Excellent organisational, coordination and time management skills.
• Proven people management skills.
• Impeccable personal grooming, conduct and professional etiquette.
• Client-focused, accountable and responsive to stakeholder needs.
• Good intuition and ability to make crucial and well-reasoned judgment calls.
• High attention to detail and accuracy.
• Highly proficient in computer applications.

CONDITIONS OF SERVICE

Bank of Zambia Conditions of Service will apply.

• Provide guidance to internal stakeholders on corporate governance matters including Board protocols and standards.
• Drive the implementation of robust governance frameworks, policies and procedures and conduct research and analysis to support sound and compliant decision-making.
• Prepare and publish Board, Board Committee and Management Committee notices, agendas, papers and related documentation in line with established governance standards.
• Accurately and timely record Board, Board Committee and Management Committee meetings, draft minutes, resolutions and action logs to facilitate accountability, transparency and effective execution of decisions.
• Secure timely sign off and approval of meeting minutes and resolutions by relevant authorities.
• Coordinate communication and follow-up on Board and Management resolutions, tracking implementation and preparing progress reports to reinforce institutional accountability and performance.
• Safeguard Board records and instruments through the secure custody, retrieval and archiving of confidential documentation.
• Administer lawful use and custody of the Bank’s seal in compliance with Bank requirements.
• Deliver flexible and high-quality support on assignments and special projects aligned with the Bank’s strategic priorities and governance mandate.

• Strong knowledge of corporate governance principles, especially within the public sector.
• Sound knowledge of applicable legal frameworks.
• Excellent communication skills, with exceptional writing, editing and minute-taking skills, and a keen eye for detail.
• Effective negotiation and interpersonal skills.
• Strong analytical, research and problem-solving skills.
• Excellent organisational, coordination and time management skills.
• Proven people management skills.
• Impeccable personal grooming, conduct and professional etiquette.
• Client-focused, accountable and responsive to stakeholder needs.
• Good intuition and ability to make crucial and well-reasoned judgment calls.
• High attention to detail and accuracy.
• Highly proficient in computer applications.

• Master of Laws (LLM) degree and Advocate of the High Court of Zambia with a valid practicing certificate or master’s degree in corporate governance (or equivalent) with a full Chartered Accountant qualification.
• Grade 12 School Certificate with a minimum five (5) O’ levels (credit or better)
• Minimum of 5 years’ relevant experience, with at least 3 years’ in a corporate governance (corporate secretarial) or legal function in an organisation is similar size and complexity.
• Qualification in legal drafting will be an added advantage.