Background information about the job or company (e.g., role context, company overview)

LUSAKA SOUTH MULTI-FACILITY ECONOMIC ZONE LIMITED

Job Purpose

To manage procurement activities in order to ensure the timely, cost-effective, transparent, and compliant acquisition of goods, works, and services that support the Lusaka South Multi-Facility Economic Zone’s operational and strategic objectives.

Responsibilities or duties

1. Policy

Manages periodically, the development, review, and implementation of policies, guidelines, strategies, and procedures in order to ensure adherence to legal requirements, standards, and industry best practices.

2. Governance and Leadership

Manages effectively, the preparation of quarterly reports to the relevant Board Committee in order to report on progress in programme implementation and receive appropriate guidance.

3. Strategic Planning, Budgeting and Departmental Work Plans

Manages effectively, the preparation of the Authority strategic and operational plans in order to align them to budgets and work plans as well as facilitate attainment of the objectives.

4. Procurement Planning

Manages effectively, the development and implementation of annual procurement plans in order to align procurement activities with organizational needs and ensure timely acquisition of required goods, works and services.

5. Tendering and Contract Management

Manages timely, preparation of bidding documents, execution of tender processes, and contract administration in order to ensure fairness, transparency, and value for money in procurement processes.

6. Compliance and Risk Management

Manages effectively, the enforcement of procurement policies, laws, and regulations in order to ensure compliance with applicable legal frameworks and minimize procurement-related risks.

7. Supplier Relationship Management

Manages effectively, the evaluation, development, and monitoring of suppliers in order to build strong supplier partnerships and ensure reliable, high-quality service delivery.

8. Records and Reporting

Manages effectively, the maintenance of procurement documents and reporting systems in order to enhance audit readiness, decision-making, and transparency.

9. Budget and Cost Control

Manages effectively, the procurement budgeting process, cost tracking, and expenditure control in order to support financial discipline and achieve cost efficiency.

10. Capacity Building

Manages effectively, Continuous Professional Development (CPD’s) and other trainings for staff in order to enhance skills, competencies and adapt to changing trends.

11. Stakeholder Engagement

Manages effectively, the coordination with internal users, management, suppliers and external regulatory bodies in order to ensure smooth procurement operations and address operational needs effectively.

12. Procurement Committee

Manages effectively, provision of secretarial services to the Procurement Committee through preparation of the notices, agendas, papers and minutes of the Committee’s proceedings in order to adhere to statutory provisions and standards.

13. Monitoring and Evaluation

Manages effectively, the monitoring and evaluation of the strategic and operational plans in order to monitor progress and provide appropriate interventions.

14. Reports

Manages timely, preparation and submission of mandatory operational reports to monitor activity implementation and provide feedback for informed decision-making.

15. Performance Management

Manages timely, development and implementation of individual work plans in order to ensure synergistic integration, as well as monitor, evaluate and enhance performance.

16. Management

Manages effectively, human, financial, material and other resources in order to facilitate achievement of objectives.

Qualifications or requirements (e.g., education, skills)

a) Full-Form V/Grade 12 School Certificate.

b) Bachelor’s Degree in Procurement and Supply/Chartered Institute of Procurement and Supply (CIPS)—Level 6.

c) Member of the Zambia Institute of Purchasing and Supplies (ZIPS).

d) Relevant Master’s Degree is an added advantage.

Experience needed

e) 6 years experience, 3 of which should be at management level.

Any other provided details (e.g., benefits, work environment, team info, or additional notes)

Required Attributes & Competencies

a) Policy and Strategy Execution

b) Professional Mastery

c) Accountability

d) Collaborative Leadership

e) Ethical Decision-Making

Lusaka South Multi Facility Economic Zone is committed to providing equal employment opportunities without discrimination on the basis of colour, tribe, race, religion, belief, gender, disability, marital status and ethnicity.

Women who meet the above qualifications are encouraged to apply.

• Manages periodically, the development, review, and implementation of policies, guidelines, strategies, and procedures in order to ensure adherence to legal requirements, standards, and industry best practices.
• Manages effectively, the preparation of quarterly reports to the relevant Board Committee in order to report on progress in programme implementation and receive appropriate guidance.
• Manages effectively, the preparation of the Authority strategic and operational plans in order to align them to budgets and work plans as well as facilitate attainment of the objectives.
• Manages effectively, the development and implementation of annual procurement plans in order to align procurement activities with organizational needs and ensure timely acquisition of required goods, works and services.
• Manages timely, preparation of bidding documents, execution of tender processes, and contract administration in order to ensure fairness, transparency, and value for money in procurement processes.
• Manages effectively, the enforcement of procurement policies, laws, and regulations in order to ensure compliance with applicable legal frameworks and minimize procurement-related risks.
• Manages effectively, the evaluation, development, and monitoring of suppliers in order to build strong supplier partnerships and ensure reliable, high-quality service delivery.
• Manages effectively, the maintenance of procurement documents and reporting systems in order to enhance audit readiness, decision-making, and transparency.
• Manages effectively, the procurement budgeting process, cost tracking, and expenditure control in order to support financial discipline and achieve cost efficiency.
• Manages effectively, Continuous Professional Development (CPD’s) and other trainings for staff in order to enhance skills, competencies and adapt to changing trends.
• Manages effectively, the coordination with internal users, management, suppliers and external regulatory bodies in order to ensure smooth procurement operations and address operational needs effectively.
• Manages effectively, provision of secretarial services to the Procurement Committee through preparation of the notices, agendas, papers and minutes of the Committee’s proceedings in order to adhere to statutory provisions and standards.
• Manages effectively, the monitoring and evaluation of the strategic and operational plans in order to monitor progress and provide appropriate interventions.
• Manages timely, preparation and submission of mandatory operational reports to monitor activity implementation and provide feedback for informed decision-making.
• Manages timely, development and implementation of individual work plans in order to ensure synergistic integration, as well as monitor, evaluate and enhance performance.
• Manages effectively, human, financial, material and other resources in order to facilitate achievement of objectives.

• Policy and Strategy Execution
• Professional Mastery
• Accountability
• Collaborative Leadership
• Ethical Decision-Making

• Full-Form V/Grade 12 School Certificate.
• Bachelor’s Degree in Procurement and Supply/Chartered Institute of Procurement and Supply (CIPS)—Level 6.
• Member of the Zambia Institute of Purchasing and Supplies (ZIPS).
• Relevant Master’s Degree is an added advantage.