Office Manager
2025-04-27T20:11:40+00:00
Wincyril Enterprises Limited
https://cdn.greatzambiajobs.com/jsjobsdata/data/employer/comp_8835/logo/Wincyril%20Enterprises%20Limited.png
https://www.wincyril-enterprises.com/
FULL_TIME
Chipata
Chipata
10101
Zambia
Business Management and Administration
Management
2025-04-30T17:00:00+00:00
Zambia
8
Wincyril Enterprises Limited is a renewable power producer and supplier company, currently developing a solar power plant in Chipata West, Eastern Province, Zambia. The company is seeking to recruit an experienced individual to work as the Office Manager. The Office Manager will be responsible for overseeing daily administrative operations, ensuring smooth office functioning, and supporting project teams in executing their duties efficiently. This role involves coordinating office activities, managing administrative staff, handling procurement, and maintaining compliance with company policies.
Key Responsibilities
1. Office Administration & Operations
- Oversee daily office operations, ensuring a well-organized and efficient work environment.
- Develop and implement office procedures, policies, and administrative systems.
- Supervise office support staff and coordinate workflow among departments.
Human Resource Support
- Assist in employee onboarding, attendance tracking, and leave management.
- Support HR in maintaining personnel records and ensuring compliance with company policies.
- Coordinate staff training and team-building activities.
Procurement & Inventory Management
- Manage office supplies procurement and ensure optimal stock levels.
- Coordinate with vendors and suppliers to secure office materials and services.
- Track office expenses and ensure cost-effective purchasing.
Facility & Asset Management
- Ensure proper maintenance and functionality of office facilities, equipment, and assets.
- Liaise with service providers for repairs, cleaning, and security services.
- Ensure compliance with health and safety regulations within the office.
Financial & Budget Administration
- Assist in managing office budgets and tracking administrative expenditures.
- Process invoices, petty cash reimbursements, and financial documentation.
- Work closely with the finance department on office-related expenses.
Communication & Coordination
- Serve as the point of contact for office inquiries, visitors, and external communications.
- Schedule meetings, prepare reports, and maintain office documentation.
- Support management with correspondence, record-keeping, and event planning.
Qualifications & Experience
- Diploma or Bachelor’s degree in Business Administration, Management, or a related field.
- Minimum of 3–5 years of experience in office administration or management.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and office management software.
- Strong organizational, multitasking, and problem-solving skills.
- Excellent communication and interpersonal skills.
Key Competencies
- Ability to manage multiple tasks and prioritize responsibilities.
- Strong leadership and decision-making skills.
- Knowledge of administrative policies, HR procedures, and procurement processes.
- Attention to detail and ability to work in a fast-paced environment.
Office Administration & Operations Oversee daily office operations, ensuring a well-organized and efficient work environment. Develop and implement office procedures, policies, and administrative systems. Supervise office support staff and coordinate workflow among departments. Human Resource Support Assist in employee onboarding, attendance tracking, and leave management. Support HR in maintaining personnel records and ensuring compliance with company policies. Coordinate staff training and team-building activities. Procurement & Inventory Management Manage office supplies procurement and ensure optimal stock levels. Coordinate with vendors and suppliers to secure office materials and services. Track office expenses and ensure cost-effective purchasing. Facility & Asset Management Ensure proper maintenance and functionality of office facilities, equipment, and assets. Liaise with service providers for repairs, cleaning, and security services. Ensure compliance with health and safety regulations within the office. Financial & Budget Administration Assist in managing office budgets and tracking administrative expenditures. Process invoices, petty cash reimbursements, and financial documentation. Work closely with the finance department on office-related expenses. Communication & Coordination Serve as the point of contact for office inquiries, visitors, and external communications. Schedule meetings, prepare reports, and maintain office documentation. Support management with correspondence, record-keeping, and event planning.
Ability to manage multiple tasks and prioritize responsibilities. Strong leadership and decision-making skills. Knowledge of administrative policies, HR procedures, and procurement processes. Attention to detail and ability to work in a fast-paced environment.
Diploma or Bachelor’s degree in Business Administration, Management, or a related field. Minimum of 3–5 years of experience in office administration or management. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and office management software. Strong organizational, multitasking, and problem-solving skills. Excellent communication and interpersonal skills.
JOB-680e8f7c2593b
Vacancy title:
Office Manager
[Type: FULL_TIME, Industry: Business Management and Administration, Category: Management]
Jobs at:
Wincyril Enterprises Limited
Deadline of this Job:
Wednesday, April 30 2025
Duty Station:
Chipata | Chipata | Zambia
Summary
Date Posted: Sunday, April 27 2025, Base Salary: Not Disclosed
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JOB DETAILS:
Wincyril Enterprises Limited is a renewable power producer and supplier company, currently developing a solar power plant in Chipata West, Eastern Province, Zambia. The company is seeking to recruit an experienced individual to work as the Office Manager. The Office Manager will be responsible for overseeing daily administrative operations, ensuring smooth office functioning, and supporting project teams in executing their duties efficiently. This role involves coordinating office activities, managing administrative staff, handling procurement, and maintaining compliance with company policies.
Key Responsibilities
Office Administration & Operations
- Oversee daily office operations, ensuring a well-organized and efficient work environment.
- Develop and implement office procedures, policies, and administrative systems.
- Supervise office support staff and coordinate workflow among departments.
Human Resource Support
- Assist in employee onboarding, attendance tracking, and leave management.
- Support HR in maintaining personnel records and ensuring compliance with company policies.
- Coordinate staff training and team-building activities.
Procurement & Inventory Management
- Manage office supplies procurement and ensure optimal stock levels.
- Coordinate with vendors and suppliers to secure office materials and services.
- Track office expenses and ensure cost-effective purchasing.
Facility & Asset Management
- Ensure proper maintenance and functionality of office facilities, equipment, and assets.
- Liaise with service providers for repairs, cleaning, and security services.
- Ensure compliance with health and safety regulations within the office.
Financial & Budget Administration
- Assist in managing office budgets and tracking administrative expenditures.
- Process invoices, petty cash reimbursements, and financial documentation.
- Work closely with the finance department on office-related expenses.
Communication & Coordination
- Serve as the point of contact for office inquiries, visitors, and external communications.
- Schedule meetings, prepare reports, and maintain office documentation.
- Support management with correspondence, record-keeping, and event planning.
Qualifications & Experience
- Diploma or Bachelor’s degree in Business Administration, Management, or a related field.
- Minimum of 3–5 years of experience in office administration or management.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and office management software.
- Strong organizational, multitasking, and problem-solving skills.
- Excellent communication and interpersonal skills.
Key Competencies
- Ability to manage multiple tasks and prioritize responsibilities.
- Strong leadership and decision-making skills.
- Knowledge of administrative policies, HR procedures, and procurement processes.
- Attention to detail and ability to work in a fast-paced environment.
Work Hours: 8
Experience in Months: 36
Level of Education: associate degree
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