Background

Tera Fleet Management Limited seeks to employ Operations Interns in the Operations Department to join our growing team.

POSITION:

Operations Interns (X2)

DEPARTMENT:

Operations

LOCATION:

Ndola, Sakania

JOB PURPOSE

To oversee the operational flow of our fleet. Responsible for supervising drivers, managing loading procedures, and ensuring the smooth execution of transport operations from start to finish.

MAIN DUTIES AND RESPONSIBILITIES

• Driver Communication & Supervision: Effectively communicate and supervise drivers regarding the loading plan, ensuring all necessary steps are followed.
• Loading Orders: Send out detailed and timely loading orders to drivers, ensuring accuracy and compliance with transportation requirements.
• Tracking Reports: Send out daily tracking reports by 09:00 hours to all clients, providing updates on the fleet’s status, progress, and any delays.
• Expediting Operations: Expedite loading, border crossing, and offloading procedures to minimize delays and ensure the timely delivery of goods.
• Demurrage Management: Handle and process demurrage requests after 3 days of delays or as per contractual terms, ensuring all protocols are followed.
• Manifest Generation: Generate accurate manifests for loaded fleets, ensuring proper documentation and compliance with all regulations.
• Receiving of PODs and Receipts. Shall be responsible for receiving of receipts for completed trips and PODs from drivers. And will proceed to scan the copies and submit to the supervisor.

QUALIFICATIONS AND EXPERIENCE

• Bachelor’s degree or Diploma in Logistics & Transport, Purchasing & Supply or related Field.
• Must be resident in Ndola or willing to re-locate.
• No experience required, graduates encouraged to apply.

OTHER REQUIREMENTS

• Strong communication and organizational skills.
• Ability to work under pressure and manage tight timelines.
• Attention to detail and the ability to manage multiple tasks simultaneously.
• Knowledge of Microsoft operating tools.

• Driver Communication & Supervision: Effectively communicate and supervise drivers regarding the loading plan, ensuring all necessary steps are followed.
• Loading Orders: Send out detailed and timely loading orders to drivers, ensuring accuracy and compliance with transportation requirements.
• Tracking Reports: Send out daily tracking reports by 09:00 hours to all clients, providing updates on the fleet’s status, progress, and any delays.
• Expediting Operations: Expedite loading, border crossing, and offloading procedures to minimize delays and ensure the timely delivery of goods.
• Demurrage Management: Handle and process demurrage requests after 3 days of delays or as per contractual terms, ensuring all protocols are followed.
• Manifest Generation: Generate accurate manifests for loaded fleets, ensuring proper documentation and compliance with all regulations.
• Receiving of PODs and Receipts. Shall be responsible for receiving of receipts for completed trips and PODs from drivers. And will proceed to scan the copies and submit to the supervisor.

• Strong communication and organizational skills.
• Ability to work under pressure and manage tight timelines.
• Attention to detail and the ability to manage multiple tasks simultaneously.
• Knowledge of Microsoft operating tools.

• Bachelor’s degree or Diploma in Logistics & Transport, Purchasing & Supply or related Field.
• Must be resident in Ndola or willing to re-locate.
• No experience required, graduates encouraged to apply.