1. ROLE IDENTIFICATION

Job Title: PERSONAL ASSISTANT

Direct Reports:

• CHIEF EXECUTIVE OFFICER

2. JOB PURPOSE

To provide high-level, confidential, and proactive administrative and operational support to the CEO of Magnum Security. The role ensures smooth coordination of executive activities in a fast-paced security services environment, supporting strategic decision-making and daily operations

3. KEY RESPONSIBILITIES

• Manage the CEO’s daily schedule, appointments, and meetings.
• Coordinate local and international travel arrangements (flights, accommodation, visas, transport).
• Prepare reports, presentations, briefs, and correspondence for the CEO.
• Organize and maintain confidential files, records, and documents.
• Act as the primary point of contact between the CEO and internal/external stakeholders.
• Screen and manage incoming calls, emails, and correspondence.
• Draft professional emails, letters, and memos on behalf of the CEO.
• Liaise with government agencies, corporate clients, and security partners where necessary.
• Schedule and coordinate executive meetings, board meetings, and stakeholder engagements.
• Prepare agendas, take minutes, and track action items.
• Support planning and execution of company events, security briefings, and client meetings.
• Assist in tracking key projects and strategic initiatives.
• Conduct research and compile data to support executive decision-making.
• Monitor deadlines and ensure timely follow-up on tasks assigned by the CEO.
• Handle sensitive company and client information with strict confidentiality.

4. NATURE OF DECISION MAKING

a) Strategic

b) Financial

c) Analytical

5. QUALIFICATIONS: Minimum

• Diploma OR Bachelor’s degree in Business Administration, Public Administration, or related field.

6. EXPERIENCE: Minimum. 3–5 years’ experience as a Personal Assistant or Executive Assistant.

• ATTRIBUTES & SKILLS
• Excellent organizational and time-management skills.
• Strong written and verbal communication skills.
• High level of professionalism and discretion.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Ability to multitask and work under pressure in a dynamic environment.
• Strong attention to detail and problem-solving skills.

• Manage the CEO’s daily schedule, appointments, and meetings.
• Coordinate local and international travel arrangements (flights, accommodation, visas, transport).
• Prepare reports, presentations, briefs, and correspondence for the CEO.
• Organize and maintain confidential files, records, and documents.
• Act as the primary point of contact between the CEO and internal/external stakeholders.
• Screen and manage incoming calls, emails, and correspondence.
• Draft professional emails, letters, and memos on behalf of the CEO.
• Liaise with government agencies, corporate clients, and security partners where necessary.
• Schedule and coordinate executive meetings, board meetings, and stakeholder engagements.
• Prepare agendas, take minutes, and track action items.
• Support planning and execution of company events, security briefings, and client meetings.
• Assist in tracking key projects and strategic initiatives.
• Conduct research and compile data to support executive decision-making.
• Monitor deadlines and ensure timely follow-up on tasks assigned by the CEO.
• Handle sensitive company and client information with strict confidentiality.

• Excellent organizational and time-management skills.
• Strong written and verbal communication skills.
• High level of professionalism and discretion.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Ability to multitask and work under pressure in a dynamic environment.
• Strong attention to detail and problem-solving skills.

• Diploma OR Bachelor’s degree in Business Administration, Public Administration, or related field.