Personal Assistant to the Director job at The Learning Ladder

Vacancy title:
Personal Assistant to the Director

[ Type: FULL TIME , Industry: Education, and Training , Category: Admin & Office ]

Jobs at:

The Learning Ladder

Deadline of this Job:
18 June 2023  

Duty Station:
Within Zambia , Lusaka , South - Central Africa

Date Posted: Thursday, June 01, 2023 , Base Salary: Not Disclosed

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Job Description: The Learning Ladder is seeking a highly organized and motivated individual to join our team as a Personal Assistant to the Director. As the Director’s right-hand person, you will play a critical role in ensuring the smooth functioning of the organization’s administrative operations. This role requires exceptional attention to detail, excellent communication skills, computer proficiency, strong note-taking abilities, and the ability to remember important details.

• Provide comprehensive administrative support to the Director, including managing appointments, scheduling meetings, and maintaining calendars.
• Take accurate and detailed notes during meetings, discussions, and other important interactions.
• Organize and maintain electronic and paper files, ensuring efficient retrieval of information.
• Prepare and edit correspondence, reports, presentations, and other documents as required. Act as a liaison between the Director and internal/external stakeholders, responding to inquiries and requests in a professional and timely manner.
• Coordinate travel arrangements and accommodations for the Director, ensuring smooth logistics for business trips.
• Conduct research, compile data, and prepare reports to support decision-making processes.
• Manage confidential and sensitive information with utmost discretion and professionalism. Assist in organizing events, conferences, and workshops, including logistics, registrations, and material preparation.
• Perform general office tasks such as answering phone calls, distributing mail, and maintaining office supplies.

• Grade 12 certificate or equivalent qualification; additional education in business administration or related field is a plus.
• Proven experience as a personal assistant, executive assistant, or similar role.
• Excellent organizational and time management skills, with the ability to multitask and prioritize effectively in a fast-paced environment.
• Strong attention to detail and the ability to maintain accurate records.
• Proficiency in computer applications such as word processing, spreadsheets, and presentation software.
• Exceptional verbal and written communication skills.
• Strong interpersonal skills and the ability to build positive relationships with individuals at all levels.
• A valid driver’s license is required.
• Discretion and confidentiality in handling sensitive information.
• Ability to work independently and take initiative when needed.

Job Experience: No Requirements

Work Hours: 8

Experience in Months:

Level of Education:
Professional Certificate

Job application procedure
To apply, please submit your resume and a cover letter (in one PDF document) outlining your relevant experience and why you believe you would be a great fit for this role to . We look forward to reviewing your application

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Job Info
Job Category: Administrative jobs in Zambia
Job Type: Full-time
Deadline of this Job: 18 June 2023  
Duty Station: Lusaka
Posted: 01-06-2023
No of Jobs: 1
Start Publishing: 01-06-2023
Stop Publishing (Put date of 2030): 01-06-2065
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