Personal Assistant to the Director
Jobs at:The Learning Ladder
Deadline of this Job:
18 June 2023
Date Posted: Thursday, June 01, 2023 , Base Salary: Not Disclosed
Job Description: The Learning Ladder is seeking a highly organized and motivated individual to join our team as a Personal Assistant to the Director. As the Director’s right-hand person, you will play a critical role in ensuring the smooth functioning of the organization’s administrative operations. This role requires exceptional attention to detail, excellent communication skills, computer proficiency, strong note-taking abilities, and the ability to remember important details.
• Provide comprehensive administrative support to the Director, including managing appointments, scheduling meetings, and maintaining calendars.
• Take accurate and detailed notes during meetings, discussions, and other important interactions.
• Organize and maintain electronic and paper files, ensuring efficient retrieval of information.
• Prepare and edit correspondence, reports, presentations, and other documents as required. Act as a liaison between the Director and internal/external stakeholders, responding to inquiries and requests in a professional and timely manner.
• Coordinate travel arrangements and accommodations for the Director, ensuring smooth logistics for business trips.
• Conduct research, compile data, and prepare reports to support decision-making processes.
• Manage confidential and sensitive information with utmost discretion and professionalism. Assist in organizing events, conferences, and workshops, including logistics, registrations, and material preparation.
• Perform general office tasks such as answering phone calls, distributing mail, and maintaining office supplies.
• Grade 12 certificate or equivalent qualification; additional education in business administration or related field is a plus.
• Proven experience as a personal assistant, executive assistant, or similar role.
• Excellent organizational and time management skills, with the ability to multitask and prioritize effectively in a fast-paced environment.
• Strong attention to detail and the ability to maintain accurate records.
• Proficiency in computer applications such as word processing, spreadsheets, and presentation software.
• Exceptional verbal and written communication skills.
• Strong interpersonal skills and the ability to build positive relationships with individuals at all levels.
• A valid driver’s license is required.
• Discretion and confidentiality in handling sensitive information.
• Ability to work independently and take initiative when needed.
Job Experience: No Requirements
Work Hours: 8
Experience in Months:
Level of Education: Professional Certificate
Job application procedure
To apply, please submit your resume and a cover letter (in one PDF document) outlining your relevant experience and why you believe you would be a great fit for this role to firstname.lastname@example.org . We look forward to reviewing your application
Join a Focused Community on job search to uncover both advertised and non-advertised jobs that you may not be aware of. A jobs WhatsApp Group Community can ensure that you know the opportunities happening around you and a jobs Facebook Group Community provides an opportunity to discuss with employers who need to fill urgent position. Click the links to join. You can view previously sent Email Alerts here incase you missed them and Subscribe so that you never miss out.