POSITION OVERVIEW:

Responsible for different tasks in the Warehouse in relation to Inventory Management, Supplier/Vendor Management, Distribution Management and Procurement Support.

ESSENTIAL DUTIES:

i) Procurement Support:

• Raising centralized supplies and external requisitions.
• Raising LPO’s (Local Purchase Orders).
• Assist in stock-taking exercises after every three months.
• Sourcing quotations/proforma invoices for procurement needs.
• Compiling a report for LPOs and ERFs (External Requisition Forms) raised for monthly reports.

ii) Inventory Management:

• Issuing stock to various departments as needed.
• Contacting suppliers to schedule deliveries and ensuring timely arrivals.
• Handling cases of shortages and missed deliveries efficiently.
• Research pricing and obtaining local quotes for low-value items to ensure cost-effectiveness.
• Assisting the Logistics Manager in maintaining current and up-to-date procurement documents.

iii) Coordination and Documentation:

• Coordinate with requestors to ensure that the right materials needed are procured, including identifying samples if necessary.
• Maintain appropriate records to ensure that the procurement process, decisions, and contractual agreements are accurately documented for accountability and audit purposes.
• Updating the fixed asset register as required.
• Assisting in the physical procurement of cash-requested supplies.
• Liaising with the Accounts department to ensure suppliers are paid on time.

iv) Quality Management:

• Ensure compliance with all the requirements of the quality management system (SafeCare Standards)

v) Occupational Safety and Health

• Maintain and Manage OSHA Standards in Cleanliness, through Implementation of the Housekeeping OSHA Policy

vi) Safeguarding

• Compliance with the requirements of the CURE child protection and safeguarding policies
• To perform this position successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential duties.

• Raising centralized supplies and external requisitions.
• Raising LPO’s (Local Purchase Orders).
• Assist in stock-taking exercises after every three months.
• Sourcing quotations/proforma invoices for procurement needs.
• Compiling a report for LPOs and ERFs (External Requisition Forms) raised for monthly reports.
• Issuing stock to various departments as needed.
• Contacting suppliers to schedule deliveries and ensuring timely arrivals.
• Handling cases of shortages and missed deliveries efficiently.
• Research pricing and obtaining local quotes for low-value items to ensure cost-effectiveness.
• Assisting the Logistics Manager in maintaining current and up-to-date procurement documents.
• Coordinate with requestors to ensure that the right materials needed are procured, including identifying samples if necessary.
• Maintain appropriate records to ensure that the procurement process, decisions, and contractual agreements are accurately documented for accountability and audit purposes.
• Updating the fixed asset register as required.
• Assisting in the physical procurement of cash-requested supplies.
• Liaising with the Accounts department to ensure suppliers are paid on time.
• Ensure compliance with all the requirements of the quality management system (SafeCare Standards)
• Maintain and Manage OSHA Standards in Cleanliness, through Implementation of the Housekeeping OSHA Policy
• Compliance with the requirements of the CURE child protection and safeguarding policies