Background information about the job or company (e.g., role context, company overview)

The Zambia Information and Communications Technology Authority (ZICTA) is a statutory body established under the Information and Communication Technologies Act No. 15 of 2009 to regulate the Information and Communication Technology (ICT) sector. ZICTA is also responsible for the regulation of the Postal and Courier Services sector in the country.

Responsibilities or duties

1. Purpose of the Job

To procure goods and equipment on behalf of the Authority in accordance with the Public Procurement Act, and Procurement Regulations, Guidelines and Procedures prescribed by the Zambia Public Procurement Authority.

2. Statements of Main Accountabilities

• Prepares solicitation documents for goods and equipment including determinations and findings, synopses, justifications which reflect procedures governing procurement.
• Prepares procurement plans for the purchase of goods, equipment and supplies.
• Follows and enforces ZICTA's procurement policies and procedures;
• Reviews, compares and analyses goods and equipment to be purchased;
• Maintains and updates supplier information such as qualifications, delivery times, product ranges, etc.
• Maintains good supplier relations and negotiates contracts.
• Researches and evaluates prospective suppliers;
• Prepares budgets, cost analyses, and reports.
• Assists with the selection of bidders which involves public bid openings, preliminary bid evaluation, brand comparisons and final award of bids.
• Supervises the Procurement Assistant engaged in rendering support service to the procurement team.

Qualifications or requirements (e.g., education, skills)

a) General Education

• Grade Twelve (12) certificate

b) Professional/Academic Qualifications

• Graduate Diploma in Chartered Institute of Purchasing and Supply (CIPS) or Degree in Procurement and Supply Chain Management.

e) Professional body affiliation

• Valid membership with the Zambia Institute of Purchasing and Supply

Experience needed

c) Relevant Pre-Job Experience

The job requires above 3 to 5 years of experience. At this stage, the jobholder has a basic understanding of the role and can perform fundamental tasks or activities relating to the job under some supervision.

Any other provided details (e.g., benefits, work environment, team info, or additional notes)

Work Level: Skilled

Job Type: Permanent

Salary: Market Related

EE Position: No

• Prepares solicitation documents for goods and equipment including determinations and findings, synopses, justifications which reflect procedures governing procurement.
• Prepares procurement plans for the purchase of goods, equipment and supplies.
• Follows and enforces ZICTA's procurement policies and procedures;
• Reviews, compares and analyses goods and equipment to be purchased;
• Maintains and updates supplier information such as qualifications, delivery times, product ranges, etc.
• Maintains good supplier relations and negotiates contracts.
• Researches and evaluates prospective suppliers;
• Prepares budgets, cost analyses, and reports.
• Assists with the selection of bidders which involves public bid openings, preliminary bid evaluation, brand comparisons and final award of bids.
• Supervises the Procurement Assistant engaged in rendering support service to the procurement team.

• Grade Twelve (12) certificate
• Graduate Diploma in Chartered Institute of Purchasing and Supply (CIPS) or Degree in Procurement and Supply Chain Management.
• Valid membership with the Zambia Institute of Purchasing and Supply