Procurement Officer
2026-04-30T08:57:11+00:00
Zambia Bureau of Standards
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FULL_TIME
Lusaka
Lusaka
10101
Zambia
Trade
Business Operations, Civil & Government, Admin & Office
2026-05-13T17:00:00+00:00
8
ZABS is a statutory body currently operating under the Standards Act No. 4 of 2017. Under this Act, ZABS is mandated to provide Standardization and Quality Assurance services to industry in order to support production of goods and services of acceptable quality for national, regional and international markets. ZABS also acts as a link between local industry and regional and international standardization and quality assurance (SQA) organizations.
The Bureau invites applications from suitably qualified and experienced candidates to fill the following vacant positions:
JOB PURPOSE
To provide support in managing the acquisition of goods and services, administrative and operational tasks to ensure efficient procurement processes, including maintaining records, communicating with suppliers, and assisting in the preparation of purchase orders.
Responsibilities or duties
- Assists in the evaluation of supplier bids and proposals by collecting and organizing bid documents, tabulating bid responses, and preparing summary reports for review by procurement officers.
- Ensures that bid evaluation processes are conducted in accordance with established procurement procedures and guidelines.
- Places adverts in newspapers, close and open tenders in compliance with public tendering procedures.
- Assists in the evaluation of tenders in consultation with user Departments and place orders as recommended on the evaluation report and as approved by Management.
- Ensures terms of purchase are well spelt out and understood by all the parties concerned in order to protect ZABS from any risk.
- Participates in the negotiations on the terms and conditions of service in liaison with the user departments and the procurement manager, to ensure the contract terms are favorable.
- Prepares notices for contract changes to create awareness and enhance compliance with contract terms for minimal risk exposure to ZABS.
- Assist Contract Managers in monitoring contract performance by both the contractor and ZABS to ensure the terms of service are complied with by all parties concerned, in order to deliver value for money.
- Prepares and communicates information to all parties concerned on all contract issues to ensure full awareness of all contract issues for enhanced efficiency in the delivery of service.
- Participates in procurement training sessions and workshops to enhance knowledge of procurement principles, practices, and procedures.
- Shares acquired knowledge and skills with colleagues to support continuous improvement and professional development within the procurement team.
Qualifications or requirements (e.g., education, skills)
- Grade 12 Certificate
- ZAQA qualifications verification certificates
- Degree in Purchasing and Supply or equivalent e.g CIPS level 6
- Membership to the Zambia Institute of Purchasing and Supply
- Proficiency in the use of the Electronic Government Procurement (e-GP) system
- Ability to maintain high levels of accuracy and thoroughness in procurement documentation and data entry.
- Strong ability to manage multiple tasks, prioritize work, and meet deadlines in a fast-paced environment.
- Computer literate (including use of spreadsheets, word processing, PowerPoint).
- Make decisions related to administrative tasks and routine procurement activities under the guidance and supervision of the Senior Procurement Officer
- Use initiative to suggest improvements in procurement processes and systems to enhance efficiency and effectiveness.
- Excellent verbal and written communication skills.
Experience needed
Three (3) years minimum relevant work experience in the same role
* Assists in the evaluation of supplier bids and proposals by collecting and organizing bid documents, tabulating bid responses, and preparing summary reports for review by procurement officers. * Ensures that bid evaluation processes are conducted in accordance with established procurement procedures and guidelines. * Places adverts in newspapers, close and open tenders in compliance with public tendering procedures. * Assists in the evaluation of tenders in consultation with user Departments and place orders as recommended on the evaluation report and as approved by Management. * Ensures terms of purchase are well spelt out and understood by all the parties concerned in order to protect ZABS from any risk. * Participates in the negotiations on the terms and conditions of service in liaison with the user departments and the procurement manager, to ensure the contract terms are favorable. * Prepares notices for contract changes to create awareness and enhance compliance with contract terms for minimal risk exposure to ZABS. * Assist Contract Managers in monitoring contract performance by both the contractor and ZABS to ensure the terms of service are complied with by all parties concerned, in order to deliver value for money. * Prepares and communicates information to all parties concerned on all contract issues to ensure full awareness of all contract issues for enhanced efficiency in the delivery of service. * Participates in procurement training sessions and workshops to enhance knowledge of procurement principles, practices, and procedures. * Shares acquired knowledge and skills with colleagues to support continuous improvement and professional development within the procurement team.
* Ability to maintain high levels of accuracy and thoroughness in procurement documentation and data entry. * Strong ability to manage multiple tasks, prioritize work, and meet deadlines in a fast-paced environment. * Computer literate (including use of spreadsheets, word processing, PowerPoint). * Make decisions related to administrative tasks and routine procurement activities under the guidance and supervision of the Senior Procurement Officer * Use initiative to suggest improvements in procurement processes and systems to enhance efficiency and effectiveness. * Excellent verbal and written communication skills.
* Grade 12 Certificate * ZAQA qualifications verification certificates * Degree in Purchasing and Supply or equivalent e.g CIPS level 6 * Membership to the Zambia Institute of Purchasing and Supply * Proficiency in the use of the Electronic Government Procurement (e-GP) system
JOB-69f31967896d8
Vacancy title:
Procurement Officer
[Type: FULL_TIME, Industry: Trade, Category: Business Operations, Civil & Government, Admin & Office]
Jobs at:
Zambia Bureau of Standards
Deadline of this Job:
Wednesday, May 13 2026
Duty Station:
Lusaka | Lusaka
Summary
Date Posted: Thursday, April 30 2026, Base Salary: Not Disclosed
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JOB DETAILS:
ZABS is a statutory body currently operating under the Standards Act No. 4 of 2017. Under this Act, ZABS is mandated to provide Standardization and Quality Assurance services to industry in order to support production of goods and services of acceptable quality for national, regional and international markets. ZABS also acts as a link between local industry and regional and international standardization and quality assurance (SQA) organizations.
The Bureau invites applications from suitably qualified and experienced candidates to fill the following vacant positions:
JOB PURPOSE
To provide support in managing the acquisition of goods and services, administrative and operational tasks to ensure efficient procurement processes, including maintaining records, communicating with suppliers, and assisting in the preparation of purchase orders.
Responsibilities or duties
- Assists in the evaluation of supplier bids and proposals by collecting and organizing bid documents, tabulating bid responses, and preparing summary reports for review by procurement officers.
- Ensures that bid evaluation processes are conducted in accordance with established procurement procedures and guidelines.
- Places adverts in newspapers, close and open tenders in compliance with public tendering procedures.
- Assists in the evaluation of tenders in consultation with user Departments and place orders as recommended on the evaluation report and as approved by Management.
- Ensures terms of purchase are well spelt out and understood by all the parties concerned in order to protect ZABS from any risk.
- Participates in the negotiations on the terms and conditions of service in liaison with the user departments and the procurement manager, to ensure the contract terms are favorable.
- Prepares notices for contract changes to create awareness and enhance compliance with contract terms for minimal risk exposure to ZABS.
- Assist Contract Managers in monitoring contract performance by both the contractor and ZABS to ensure the terms of service are complied with by all parties concerned, in order to deliver value for money.
- Prepares and communicates information to all parties concerned on all contract issues to ensure full awareness of all contract issues for enhanced efficiency in the delivery of service.
- Participates in procurement training sessions and workshops to enhance knowledge of procurement principles, practices, and procedures.
- Shares acquired knowledge and skills with colleagues to support continuous improvement and professional development within the procurement team.
Qualifications or requirements (e.g., education, skills)
- Grade 12 Certificate
- ZAQA qualifications verification certificates
- Degree in Purchasing and Supply or equivalent e.g CIPS level 6
- Membership to the Zambia Institute of Purchasing and Supply
- Proficiency in the use of the Electronic Government Procurement (e-GP) system
- Ability to maintain high levels of accuracy and thoroughness in procurement documentation and data entry.
- Strong ability to manage multiple tasks, prioritize work, and meet deadlines in a fast-paced environment.
- Computer literate (including use of spreadsheets, word processing, PowerPoint).
- Make decisions related to administrative tasks and routine procurement activities under the guidance and supervision of the Senior Procurement Officer
- Use initiative to suggest improvements in procurement processes and systems to enhance efficiency and effectiveness.
- Excellent verbal and written communication skills.
Experience needed
Three (3) years minimum relevant work experience in the same role
Work Hours: 8
Experience in Months: 36
Level of Education: bachelor degree
Job application procedure
Suitably qualified candidates are invited to apply. Applications should be submitted together with copies of Zambia Qualifications Authority (ZAQA) verification certificates, academic and professional qualifications, and a detailed Curriculum Vitae, to the address provided below:
Director – Human Resource and Administration
Zambia Bureau of Standards
P.O Box 50259
LUSAKA
Closing date for applications is 13th May 2026.
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