1. Background

Stewards Globe Limited, trading as Afriseed, is implementing the Markets and Seed Access Project (MASAP) in partnership with NIRAS Zambia Ltd., with funding support from the Swiss Agency for Development and Cooperation (SDC). MASAP’s objective is to enhance the resilience and food security of smallholder farming communities by strengthening seed systems, improving market access, and promoting institutional capacity.

To ensure compliance with international procurement standards and to mitigate operational risks, the MASAP project recognizes the need to update its internal Procurement Policy and enhance staff capacity on procurement compliance, ethical sourcing, donor guidelines, and documentation. To date, Stewards Globe Limited has operated under an internal procurement framework that requires strengthening to fully align with donor requirements, reduce procurement-related risks, and improve operational efficiency. This initiative is part of MASAP’s proactive efforts to establish a transparent, accountable procurement system amid increased project spending and stakeholder scrutiny.

This ToR outlines the scope, objectives, and deliverables for engaging a qualified consultant or firm to lead the update of the Procurement Policy and deliver a tailored training program to staff involved in Business development, field officers, procurement, marketing, Human Resources, and finance functions.

2. Training Purpose

The purpose of this assignment is twofold:

To review and update the existing Procurement Policy of Stewards Globe Limited to align with MASAP donor requirements, national regulations, and international best practices.
To design and deliver a comprehensive training on procurement procedures, ethical sourcing, donor compliance, and risk mitigation strategies to MASAP project staff.
The assignment directly supports MASAP’s risk mitigation strategy by minimizing the likelihood of procurement errors, irregularities, and non-compliance, especially under increased external audit scrutiny.

This initiative is part of Afriseed’s’ broader institutional strengthening and governance improvement strategy.

The full Terms of Reference may be downloaded from the link here.

The deadline for the submission of proposals will be Tuesday, 10th June 2025. Proposals should be submitted by email to procurementagri@gmail.com and copied to  smbewe@afriseed.com, indicating ‘‘PROCUREMENT POLICY UPDATE AND STAFF TRAINING  – MASAP/PPUST/06/25

Only shortlisted consultants will be contacted.