JOB OPPORTUNITY: PROCUREMENT AND SUPPLIES OFFICER

Location: Zambia

Company: DS Solar

DS Solar is seeking to hire a Procurement and Supplies Officer to join our growing team. The ideal candidate shall be responsible for managing procurement processes, ensuring timely supply of goods and services, and supporting project delivery through efficient sourcing and supplier management.

Key Responsibilities:

• Manage the procurement of goods, materials, and services in line with company policies
• Prepare and compile tender documents, including specifications, bills of quantities, and evaluation criteria
• Coordinate supplier sourcing, evaluation, and selection
• Monitor project supplies to ensure materials delivered meet required tender specifications and quality standards
• Track orders and ensure timely delivery of materials to project sites and branches
• Maintain accurate procurement records, supplier databases, and inventory reports
• Negotiate pricing, contracts, and terms with suppliers
• Ensure compliance with procurement procedures and regulatory requirements
• Work closely with project, technical, and finance teams to support operations

Minimum Requirements

• Diploma or Degree in Procurement & Supply, Purchasing, Logistics, or a related field
• At least 2–6 years’ experience in procurement or supply chain management
• Proven experience in preparing tender documents and handling procurement for projects
• Strong understanding of procurement processes, supplier management, and contract administration
• Experience in monitoring supplies to ensure compliance with tender specifications
• Good negotiation, communication, and organizational skills
• Proficiency in Microsoft Office package (Excel, Word, Power point)

Key Competencies

• Attention to detail
• Ability to work under pressure and meet deadlines
• Integrity and professionalism
• Strong analytical and problem-solving skills
• Excellent communication skills

• Manage the procurement of goods, materials, and services in line with company policies
• Prepare and compile tender documents, including specifications, bills of quantities, and evaluation criteria
• Coordinate supplier sourcing, evaluation, and selection
• Monitor project supplies to ensure materials delivered meet required tender specifications and quality standards
• Track orders and ensure timely delivery of materials to project sites and branches
• Maintain accurate procurement records, supplier databases, and inventory reports
• Negotiate pricing, contracts, and terms with suppliers
• Ensure compliance with procurement procedures and regulatory requirements
• Work closely with project, technical, and finance teams to support operations

• Good negotiation, communication, and organizational skills
• Proficiency in Microsoft Office package (Excel, Word, Power point)
• Attention to detail
• Ability to work under pressure and meet deadlines
• Integrity and professionalism
• Strong analytical and problem-solving skills
• Excellent communication skills

• Diploma or Degree in Procurement & Supply, Purchasing, Logistics, or a related field
• At least 2–6 years’ experience in procurement or supply chain management
• Proven experience in preparing tender documents and handling procurement for projects
• Strong understanding of procurement processes, supplier management, and contract administration
• Experience in monitoring supplies to ensure compliance with tender specifications