Position Overview

This is a hands-on operational coordination and project management role supporting Wuchi Wami’s growth, delivery priorities and engagement with its cooperative, smallholder farmers, partners and other stakeholders. The postholder will work closely with the CEO, colleagues, cooperative leadership and satellite teams to coordinate workstreams, maintain clear communication, track activities and milestones, and support effective project planning, implementation, budgeting and reporting. The position is based in Mwinilunga.

About Wuchi Wami

Wuchi Wami brings together forestry, public- and private-sector actors, smallholder farmers, community leaders and other stakeholders around a shared commitment to climate and environmental investment as a pathway to sustainable development. The company works with the Board and Kwasha Indimi Cooperative.

Wuchi Wami was established to promote sustainable beekeeping through a cooperative model, supporting environmentally responsible beekeeping practices and improved livelihoods for smallholder bee farmers.

Strategic Priorities

Over the next five years, Wuchi Wami will focus on the following priorities:

• Clarifying the community’s purpose, values and vision.
• Strengthening the company’s profitability and commercial sustainability.
• Improving efficiency across the Wuchi Wami value chain.
• Identifying opportunities to attract investment in sustainable, environmentally responsible beekeeping.
• Strengthening advocacy and awareness of sustainable beekeeping through effective storytelling and outreach.
• Advancing research and development on practical approaches to environmentally sustainable development.
• Supporting leadership development through the cooperative and satellite structures.
• Strengthening rural livelihoods and environmental sustainability by integrating smallholder farmers into the value chain through coordinated production, extension support and fair market engagement.

Would you like to contribute to a growing movement that places environmental sustainability and smallholder livelihoods at the centre of development? Wuchi Wami works with a community of more than 3,600 members committed to responsible beekeeping, research and development, and collective approaches to sustainable development.

Key Responsibilities

1. Project Management, Planning, Budget Monitoring and Logistics

• Coordinate project planning and implementation activities that support Wuchi Wami’s current and emerging strategic priorities.
• Prepare meeting agendas, coordinate logistics, document decisions and action points, and follow up with responsible colleagues to support timely completion.
• Provide day-to-day operational coordination for project activities involving the company, cooperative, partners and other stakeholders.
• Maintain project and cooperative tracking systems, monitor milestones and support the development and implementation of internal procedures and ways of working.
• Provide administrative and coordination support to the CEO, including scheduling calls, preparing meeting briefs and organising relevant information.
• Coordinate planning and logistics for meetings, events and stakeholder engagements, both in person and virtually, and provide technical support for virtual events.
• Monitor project budgets and expenditure, maintain relevant records and prepare expenditure justifications as required.

2. Communications and Stakeholder Engagement

• Coordinate the preparation, drafting, review and distribution of internal and external communications for staff, cooperative leadership, satellite teams, partners and other stakeholders.
• Prepare and distribute monthly newsletters and other outreach materials to strengthen community and cooperative engagement.
• Draft and edit correspondence, including letters, emails, stakeholder updates, briefing notes and talking points for meetings and external engagements.
• Support the development and implementation of communications and action plans aligned with Wuchi Wami’s project and programme priorities.
• Collaborate with the digital team ensuring clear storytelling across all communications platforms, website and social media profiles.
• Support the review, revision and maintenance of core company documents.
• Compile weekly activity updates, progress milestones and staff workstream inputs to support regular reporting and visibility of implementation progress.

3. Field Sourcing, Harvest Coordination and Farmer Support

• Plan and coordinate field-sourcing operations during the honey harvest season, working with field officers, cooperative structures and bee farmers to ensure harvesting and collection activities are organised and completed on schedule.
• Coordinate and supervise the team of field officers during harvest season; communicate workplans, allocate field activities, monitor progress and address operational issues or escalate them as required.
• Organise and support training for bee farmers on appropriate beekeeping, harvesting, honey handling and post-harvest practices to promote quality and compliance with Wuchi Wami requirements.
• Coordinate collection schedules and transport/logistics with field officers, farmers and relevant partners to support timely delivery of harvested honey to designated collection or processing points.
• Oversee honey offtake from farmers, ensuring collection volumes are recorded accurately, deliveries are tracked, and discrepancies, quality concerns or delays are documented and followed up.
• Maintain accurate field-sourcing records, including farmer participation, harvest estimates where available, quantities collected and delivered, delivery dates and outstanding issues; provide regular progress updates to management.
• Maintain effective relationships with bee farmers and cooperative representatives, clearly communicating harvest plans, collection requirements and feedback.
• Identify challenges affecting farmer readiness, harvest coordination, honey quality or delivery timelines, and recommend practical improvements to field-sourcing operations.

Candidate Profile

The successful candidate will demonstrate the following skills, experience and attributes:

• Strong written and verbal communication skills, including the ability to prepare clear, accurate and audience-appropriate written materials.
• Experience coordinating and delivering projects or complex workstreams against agreed deadlines.
• Strong organisational skills, attention to detail and the ability to track actions, milestones and deliverables.
• Ability to work independently and collaboratively in a fast-paced, results-oriented environment, managing multiple tasks and competing priorities.
• Sound judgement, analytical thinking and practical problem-solving skills.
• Demonstrated ability to build and maintain effective working relationships with diverse stakeholders, external partners and senior leaders.
• Fluency in English. Knowledge of Lunda, Kikaonde, Luvale or other relevant local languages is an advantage.
• Commitment to inclusive working and learning environments, with sensitivity to different cultural, social and economic backgrounds and perspectives.
• Genuine interest in, and commitment to, Wuchi Wami’s mission, vision and values, including sustainable beekeeping, environmental stewardship and smallholder livelihoods.

Education and Experience

At least 3–5 years of relevant professional experience in field operations, agricultural or rural livelihoods programmes, project coordination, supply-chain operations, farmer engagement, or a related area. Experience coordinating field teams and seasonal harvesting, collection or aggregation activities is strongly preferred.

A diploma or bachelor’s degree in agriculture, forestry, agribusiness, rural development, supply-chain or operations management, project management, environmental management, or another relevant discipline is desirable.

Experience working with smallholder farmers, cooperatives, community-based organisations or rural development initiatives, and familiarity with honey production or beekeeping value chains, would be an advantage.

What Wuchi Wami Offers

• A workplace culture that values inclusion, belonging and the contributions of each team member.
• Opportunities for professional development and to contribute to work with positive environmental and livelihood outcomes.

Work Authorisation

This position is not eligible for employment visa sponsorship. Applicants must already hold the required permanent local work authorisation or permit to be considered.

Travel and Working Hours

Some international travel may be required to meet with and build relationships with global partners. As Wuchi Wami works across time zones, occasional early-morning or evening calls may also be required.

Commitment to Diversity and Inclusion

Wuchi Wami is committed to building an inclusive organisation where people from diverse backgrounds, experiences, languages, ages, genders, abilities, nationalities, beliefs and socioeconomic circumstances are respected and can contribute fully. The organisation values geographic diversity and seeks to strengthen representation of people whose lived experiences reflect the inequities affecting the communities its work aims to support. Wuchi Wami is an equal opportunity employer, and we particularly encourage women to apply.

• Coordinate project planning and implementation activities that support Wuchi Wami’s current and emerging strategic priorities.
• Prepare meeting agendas, coordinate logistics, document decisions and action points, and follow up with responsible colleagues to support timely completion.
• Provide day-to-day operational coordination for project activities involving the company, cooperative, partners and other stakeholders.
• Maintain project and cooperative tracking systems, monitor milestones and support the development and implementation of internal procedures and ways of working.
• Provide administrative and coordination support to the CEO, including scheduling calls, preparing meeting briefs and organising relevant information.
• Coordinate planning and logistics for meetings, events and stakeholder engagements, both in person and virtually, and provide technical support for virtual events.
• Monitor project budgets and expenditure, maintain relevant records and prepare expenditure justifications as required.
• Coordinate the preparation, drafting, review and distribution of internal and external communications for staff, cooperative leadership, satellite teams, partners and other stakeholders.
• Prepare and distribute monthly newsletters and other outreach materials to strengthen community and cooperative engagement.
• Draft and edit correspondence, including letters, emails, stakeholder updates, briefing notes and talking points for meetings and external engagements.
• Support the development and implementation of communications and action plans aligned with Wuchi Wami’s project and programme priorities.
• Collaborate with the digital team ensuring clear storytelling across all communications platforms, website and social media profiles.
• Support the review, revision and maintenance of core company documents.
• Compile weekly activity updates, progress milestones and staff workstream inputs to support regular reporting and visibility of implementation progress.
• Plan and coordinate field-sourcing operations during the honey harvest season, working with field officers, cooperative structures and bee farmers to ensure harvesting and collection activities are organised and completed on schedule.
• Coordinate and supervise the team of field officers during harvest season; communicate workplans, allocate field activities, monitor progress and address operational issues or escalate them as required.
• Organise and support training for bee farmers on appropriate beekeeping, harvesting, honey handling and post-harvest practices to promote quality and compliance with Wuchi Wami requirements.
• Coordinate collection schedules and transport/logistics with field officers, farmers and relevant partners to support timely delivery of harvested honey to designated collection or processing points.
• Oversee honey offtake from farmers, ensuring collection volumes are recorded accurately, deliveries are tracked, and discrepancies, quality concerns or delays are documented and followed up.
• Maintain accurate field-sourcing records, including farmer participation, harvest estimates where available, quantities collected and delivered, delivery dates and outstanding issues; provide regular progress updates to management.
• Maintain effective relationships with bee farmers and cooperative representatives, clearly communicating harvest plans, collection requirements and feedback.
• Identify challenges affecting farmer readiness, harvest coordination, honey quality or delivery timelines, and recommend practical improvements to field-sourcing operations.

• Strong written and verbal communication skills, including the ability to prepare clear, accurate and audience-appropriate written materials.
• Strong organisational skills, attention to detail and the ability to track actions, milestones and deliverables.
• Ability to work independently and collaboratively in a fast-paced, results-oriented environment, managing multiple tasks and competing priorities.
• Sound judgement, analytical thinking and practical problem-solving skills.
• Demonstrated ability to build and maintain effective working relationships with diverse stakeholders, external partners and senior leaders.
• Fluency in English.
• Commitment to inclusive working and learning environments, with sensitivity to different cultural, social and economic backgrounds and perspectives.
• Genuine interest in, and commitment to, Wuchi Wami’s mission, vision and values, including sustainable beekeeping, environmental stewardship and smallholder livelihoods.

• Knowledge of Lunda, Kikaonde, Luvale or other relevant local languages is an advantage.
• Experience coordinating field teams and seasonal harvesting, collection or aggregation activities is strongly preferred.
• A diploma or bachelor’s degree in agriculture, forestry, agribusiness, rural development, supply-chain or operations management, project management, environmental management, or another relevant discipline is desirable.
• Experience working with smallholder farmers, cooperatives, community-based organisations or rural development initiatives, and familiarity with honey production or beekeeping value chains, would be an advantage.
• Applicants must already hold the required permanent local work authorisation or permit to be considered.