Receptionist – Front Office job at USAID DISCOVER - Health Project

Vacancy title: Receptionist – Front Office

[ Type: FULL TIME , Industry: Nonprofit, and NGO , Category: Customer Service ]

Jobs at: USAID DISCOVER - Health Project


Deadline of this Job:
18 July 2022  

Duty Station:
Within Zambia , Lusaka , South - Central Africa

Summary
Date Posted: Monday, July 11, 2022 , Base Salary: Not Disclosed

Similar Jobs in Zambia
Learn more about USAID DISCOVER - Health Project
USAID DISCOVER - Health Project jobs in Zambia

JOB DETAILS:
Reporting to the Procurement and Administration Manager, the Receptionist – Front Office will be required to man the reception area including; handling incoming calls, visitor welcoming, and overseeing the use of office equipment. Additionally, the Receptionist will be required to execute USAID DISCOVER-Health administrative functions including assisting with project logistics, organizing and coordinating administrative arrangements, performing clerical tasks, and maintaining clear and detailed records as needed to assist the USAID DISCOVER-Health project and staff to operate efficiently and effectively.

Main Responsibilities
• Man the reception area and ensure the front office is well maintained
• Welcoming visitors to the project and directing them accordingly
• Handling incoming calls
• Handling of incoming and Outgoing mail including maintaining project copies and channeling them appropriately
• Oversee the use of office equipment especially that at the front office
• Providing Logistics/Administrative support, booking of hotel venues, accommodation for meetings and workshops, and preparing/organizing the meeting and workshop materials.
• Assist in obtaining quotations, compiling and analyzing cost information and data to assist in the selection of vendors including preferred vendors for accommodation, out catering, and workshops.
• Maintain up-to-date records of main conference bookings and coordinate administrative requirements.
• Coordinate local travel for all program staff which includes car hire and local flights
• Maintain database of preferred vendors which includes hotels, lodges, and venues.
Obtaining feedback from project staff to keep information current and updated. Circulate to the staff periodically.
• Arrange and prepare documents and supervise the photocopying and printing of materials for the project as required.
• Supervise maintenance of records of sanitary service visits and invoices for onward processing
• Supervise maintenance of records and deliveries of mineral water for Lusaka offices
• Maintain and distribute an up-to-date directory of USAID DISCOVER-Health staff and partner contact information.
• Attend to any other administrative tasks as assigned

Required Skills, Experience and Qualifications
• Grade 12
• Minimum qualification required is a diploma in Business Administration or office management.
• Minimum 3 years’ experience in a similar position.
• Demonstrated ability to manage time and perform to strict deadlines.
• Excellent computer skills required: including excellent word processing skills and experience with MS Word. Experience with Excel spreadsheets also preferred.
• Good interpersonal, teamwork, and supervisory skills
• Good writing and organizational skills.
• Exhibit friendly and helpful demeanour at all times given the high level of interaction with partners and clients.
• Ability to multi-task
• Perform any other duties as assigned by the supervisor

Work Hours: 8


Experience in Months: 36

Level of Education:
Postgraduate Degree

Job application procedure
Your application should consist of a cover letter and CV as one document, including full address and contact telephone number/s. Please indicate the position you are applying for in your cover letter and also give names, addresses and contact telephone numbers of three referees. Please send e-mail applications, with the position you are applying for in the subject line, to: jobs_discoverh@zm.jsi.com 
Only shortlisted candidates will be contacted



All Jobs

QUICK ALERT SUBSCRIPTION

Job Info
Job Category: Customer Service jobs in Zambia
Job Type: Full-time
Deadline of this Job: 18 July 2022
Duty Station: Lusaka
Posted: 11-07-2022
No of Jobs: 1
Start Publishing: 11-07-2022
Stop Publishing (Put date of 2030): 11-07-2066
Apply Now
Notification Board

Join a Focused Community on job search to uncover both advertised and non-advertised jobs that you may not be aware of. A jobs WhatsApp Group Community can ensure that you know the opportunities happening around you and a jobs Facebook Group Community provides an opportunity to discuss with employers who need to fill urgent position. Click the links to join. You can view previously sent Email Alerts here incase you missed them and Subscribe so that you never miss out.

Caution: Never Pay Money in a Recruitment Process.

Some smart scams can trick you into paying for Psychometric Tests.