Summary
Date Posted: Thursday, April 28, 2022 , Base Salary: Not Disclosed

JOB DETAILS:
Applications are invited from suitably qualified citizens of COMESA Member States residing in Zambia to fill the position of Secretary – GS6.

Purpose of the job
The Secretary will assist the Administrative Assistant in the day to day running of the division in typing, proof reading of documents, operating a system of record keeping and be part of a team.
Reporting
The Secretary will work under the overall supervision of the Director of Human Resources and Administration.

Tasks
The successful candidate will provide the following tasks:
Transcribe by using a word processor from shorthand notes or from written and printed sources by:
1. Typing memoranda, letters, reports, faxes, tables, schedules and documents;
2. Proof reading the above and making corrections as necessary;
• Submitting the above for vetting and signature; and
• Sending the finished product to the Administrative Assistant.
Operate a system of record keeping by:
1. maintaining a file index;
2. filing correspondence and shelving thick documents;
• retrieving correspondence and documents; and
• keeping trace of files and documents when borrowed and ensuring their return to their respective file cabinets or shelves.
Participate in Team Activities by:
1. Being part of a secretarial pool when required;
2. Participating in the meetings of the division or section;
3. Accepting relevant work from the administrative assistant when the
• pressure on other secretaries calls for sharing of the work;
• carrying the functions of a Senior Secretary on ad hoc basis; and
• making suggestions on improvements on the general secretarial set-up of the Division.
Any other relevant duties that may be assigned by the Supervisor to achieve Divisional/ Unit mandates

Education Requirement: No Requirements

Job Experience: No Requirements

Work Hours: 8

Job application procedure
Submit your CV and Application on Company Website : Click Here
Closing Date : 31st May, 2022

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