Vacancy title:
Secretary/Administrative Assistant

[Type: FULL_TIME, Industry: Healthcare, Category: Admin & Office]

Jobs at:
Fine Health

Deadline of this Job:
Monday, June 23 2025

Duty Station:
Lusaka | Lusaka | Zambia

Summary
Date Posted: Friday, June 20 2025, Base Salary: Not Disclosed

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JOB DETAILS:

Are you passionate about administrative roles and looking for an opportunity that will contribute to your growth and career advancement. FINE HEALTH COMPANY is currently Looking for a qualified candidate as Company Secretary/Administrative Assistant.

Core Responsibilities:

Reception and Guest Support:
1. Greeting clients and visitors.

Communication:
1. Switchboard operating - Answering and directing phone calls of our patients.
2. Providing information to callers and visitors
3. Taking messages and distributing mail to intended recipients.
4. Handling correspondence - Drafting and sending emails, memos, and letters.
5. Assisting with general office inquiries.

Calendar Management:
1. Scheduling all meetings and Managing appointments for the company director.

Document Management:
1. Organizing documents and maintaining standard filing system.
2. Preparing reports and presentations for all company activities.
3. Maintaining company internal directory.

Office Administration:
1. Ordering office supplies.
2. Managing office automated equipment.
3. Assisting with administrative tasks.
4. Processing bills and expenses.

Support to Professionals:
1. Assisting executives with project tasks and all company projects.
2. Providing support to other professionals within the organization.

Additional Responsibilities (depending on the specific role):

Supervision:
Supervising staff. Training and orientation of new employees.

Database Management: Managing databases.

Coordination: Coordinating with other organizations.

Key Attributes:

Communication Skills .
Courteous, strong verbal and excellent written skills are essential.

Organizational Skills: Strong organizational skills and attention to detail.

Technical Skills:
1. Proficiency in office systems software.
2. Proficiency in typing (at least 45-55 wpm) and shorthand (at least 90-100 wpm).

Computer Literacy:
Excellent computer skills, including proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), are essential.

Time Management: Efficient time management skills are important for prioritizing tasks and meeting deadlines.

Interpersonal Skills: Good Interpersonal and teamwork skills are needed for interacting with clients and colleagues.

Problem-Solving Skills:
Ability to identify and solve problems effectively.

Adaptability:
Ability to easily adapt and flexibility when handling a variety of tasks will be an added advantage.

Confidentiality: Ability to maintain confidentiality is a key requirement for this position.

Requirements :
1. Full Grade 12 School Certificate:
2. Secretarial Diploma or equivalent.
3. Minimum of 2 years working experience.
4. Must be above 30 years.
5. Must be mature with the ability to work under minimum supervision.
6. Can handle work pressure and able to multi-task.
7. Membership in the Professional Secretaries Association of Zambia will be an added advantage.

Work Hours: 8

Experience in Months: 24

Level of Education: associate degree

Job application procedure
Interested in applying for this job? Click here to submit your application now.

• Interested candidates submit your application letter to the
  Human Resource Manager,
  Fine Health Company.
  Plot Number 192/7 Commonwealth Road, Lusaka Zambia or via company email finehealthfacility@gmail.com. or send through a WhatsApp number 0977645363.
  Deadline: Friday 20th June, 2025.
• NOTE : Candidates meeting the above requirements to apply.
  Only shortlisted applicants will be contacted.

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