Senior Finance Manager job at DAI
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Vacancy title: Senior Finance Manager

[ Type: FULL TIME , Industry: Professional Services , Category: Accounting & Finance ]

Jobs at:


Deadline of this Job:
05 February 2023  

Duty Station:
Within Zambia , Lusaka , South - Central Africa

Date Posted: Thursday, February 02, 2023 , Base Salary: Not Disclosed

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DAI works at the cutting edge of international development, combining technical excellence, professional project management, and exceptional customer service to solve our clients’ most complex problems. Since 1970, DAI has worked in 150 developing and transition countries, providing comprehensive development solutions in areas including crisis mitigation and stability operations, democratic governance and public sector management, agriculture and agribusiness, private sector development and financial services, economics and trade, HIV/AIDS, avian influenza control, water and natural resources management, and energy and climate change. Clients include international development agencies, international lending institutions, private corporations and philanthropies, and host-country governments.
1. Project Background:
The Scaling Up Nutrition Program is a cross-ministry and multi-donor program to reduce stunting in Zambia through implementation of the Government of the Republic of Zambia (GRZ) 1,000 Most Critical Days Program. SUN TA provides support and direct technical assistance to sub-national local government departments in target districts to plan, implement, coordinate, and monitor integrated nutrition-sensitive and nutrition-specific activities to reduce the rate of stunting among Zambian children under two and improve the nutritional status of pregnant and lactating mothers. USAID has identified two main objectives that address stunting, including (1) Adequate Quantity and Quality of Dietary Intake among Target Groups; and (2) Adequate Health Conditions for Biological Utilization of Nutrients. SUN TA interventions increase access and availability of safe, diverse, nutritious food; adoption of better child feeding and household hygiene practices; and access to improved health, water and sanitation services. The project prioritizes sustainability by improving intra-household joint decision making and building the capacity of local government and their stakeholders to ensure coordination, accountability, and learning, following the Scaling Up Nutrition model.
2. Purpose:
The Senior Finance Manager (SFM) is responsible for overseeing the day-to-day financial transactions for the project. The SFM will play a pivotal role in assuring adherence to financial policies, project policies and procedures, regulations, controls, and reporting systems. The SFM will provide accounting support to the project and undertake all financial reporting functions and local statutory requirements. The SFM shall be responsible for recording costs and day-to-day general accounting, accounts receivable/payable, payroll, assuring all backup documentation is audit ready.
3. Place of Performance and Reporting:
The Senior Manager Finance will be based in Lusaka and will report to the Director of Finance and Administration.

4. Responsibilities and Tasks:
Financial Reports
• Ensures full and timely compliance with all DAI finance reporting requirements.
• Develops and maintains reports of status of financial management activities (i.e. monthly and quarterly reporting).
• Monitors and submits advance, commitment, and grant reports as applicable.
• Responsible for ensuring that any/all contractual financial reporting requirements are identified and compiled in a timely and accurate manner.
• Develops and submits other project reports necessary and based on registration requirements to local authorities.
Financial Management
• Conducts regular cash flow analyses to ensure availability of funds and the accurate maintaining of bank balances.
• Ensure accurate and timely processing of invoices, advances and reimbursements and wire transfer payments.
• Manages banking relationships and coordinates periodic updates for bank signatories.
• Reviews and approves bank reconciliations performed by the finance staff.
• Reviews project cost data prior to submitting Oracle data reports to DAI Washington.
• Directs the schedule of financial activities to ensure the timely preparation of reports.
• Ensures non-billable expenses are thoroughly reviewed and are kept to a minimum.
• Ensure the project is compliant with all tax liabilities and statutory remittances.
• Manages and supervises the process for field expense extracts and coordinates with the Project Associate to complete field office to home office expense bi-weekly reporting.
• Responsible for ensuring project assets/inventory report is balanced against the general ledger/FAS prior to submission to USAID.
• Monitors the use of Field Accounting System (FAS) to record daily financial transactions and electronic project filing system and structure on the project server to save all finance documentation.
• Conduct review of all transactions entered field accounting system (FAS) for proper allocation of billable expenses
• Oversee maintenance of hard copy file management systems and uses DAI’s operations system (TAMIS) and Oracle to complete finance functions as required
• Oversee voucher uploads to DAI’s repository for the electronic archival of financial documentation
• Communicate with the Director of Finance and Administration on troubleshooting technical issues as well as Home Office backstop
• Conduct periodic reviews of backup documentation using the finance checklists to ensure completeness, accuracy, and full compliance with DAI policies and procedures
• Perform and oversee regular spot audits of project files
• Provide monitoring and oversight function on district accountants to ensure that the overall project implementation complies with USAID and DAI regulations and policies.
• Manages information inputs for any financial reporting requirements, or internal reports as necessary
• Ensures the timely and accurate processing and review of all payroll transactions, assuring compliance with established employment agreements and modifications.
Staff Management
• Responsible for providing direction, coaching, and mentoring to project Accounting/Finance staff in Lusaka, regions, and districts to ensure compliance with the DAI Field Operating Manual (FOM).
• Manager preparation of internal and external audits
• Supports responses and actions to internal and external audit findings
• Conducts periodic reviews of backup documentation to ensure completeness, accuracy and full compliance with all regulations and the FOM
• Performs regular spot audits on project files
• Ensures adequate backup documentation is uploaded to relevant system according to set deadlines
Other duties
• Escalate any delays or other issues to the Director Finance and Administration,
• Perform any other duties as assigned by the Director Finance and Administration.
5. Supervisory Responsibilities:
The Senior Finance Manager supervises the Management Accountant and, indirectly, the Lusaka, Regional and District Finance staff.

6. Education and Experience:
• ACCA Professional or full CIMA, CA of Zambia.
• Fellow Member of the Zambia Institute of Chartered Accountants (FZICA) required.
• At least five (5) years prior financial analysis and budgeting experience. Demonstrated budget development experience.
• Sound general accounting knowledge with budgeting and financial analysis skills.
• 8 years’ experience in financial management of large-scale, complex, international development assistance programs.
• High level of knowledge regarding USG and USAID rules and regulations for grants and contracts is required
• Experience working with international NGOs or donor such as USAID-funded projects (preferred).
• Advanced Excel skills and working knowledge of other MS Office Suite programs.
• Ability to work independently and adjust quickly to change in a fast-paced working environment.
• Strong analytical skills, attention to detail, and comfortable developing and analyzing financial models
• Experience using accounting software.
• Demonstrated honesty, trustworthiness initiative and self-motivation in handling all assigned tasks
• Leadership capacity to develop staff. Proven experience in supervisor work that involved direct leadership of professional and support staff, oversight and evaluation of staff performance and deliverables.
• Demonstrated high professional conduct
7. Key Result Areas
• Ensure timely review and approval of payments and reimbursements
• Ensure compliance to all statutory obligations
• Manage/prepare for and respond to internal and external audits and respond to findings in a timely manner
• Timely bank reconciliations
• Ensure timely reporting according to DAI deadlines
• Ensure compliance with requirements of United States Government (USG) and USAID regulation and policies including Generally Accepted Accounting Principles (GAAP) and Federal Acquisition Regulations (FAR).
8. Key Competencies for the Role
• Analytical (attention to detail)
• Team oriented
• Written and verbal communication
• Financial acumen
• Ability to lead a team for success.
• Accounting skills
• Influencing
• Mentoring and coaching
• Risk management
• Financial software literacy
• Decision making
• Compliance
• Ability to conduct system reviews

Work Hours: 8

Experience in Months: 60

Level of Education:
Professional Certificate

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Job Info
Job Category: Accounting/ Finance jobs in Zambia
Job Type: Full-time
Deadline of this Job: 05 February 2023
Duty Station: Lusaka
Posted: 02-02-2023
No of Jobs: 1
Start Publishing: 02-02-2023
Stop Publishing (Put date of 2030): 02-02-2066
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