Vacancy title:
Senior PnC Business Partner – Payroll

[Type: FULL_TIME, Industry: Professional Services, Category: Human Rights]

Jobs at:
VisionFund Zambia

Deadline of this Job:
Thursday, August 28 2025

Duty Station:
Zambia | Lusaka | Zambia

Summary
Date Posted: Friday, August 22 2025, Base Salary: Not Disclosed

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JOB DETAILS:

The Senior PnC Business Partner-Payroll coordinates and manages the employee compensation and benefits programs.

RESPONSIBILITIES

Payroll Processing and Compliance Support

• Processing the Local Payroll up to payslip level
• Process Payments for Interns and temporal staff
• Processing monthly Zambia Revenue Authority payments and make any reconciliations
• Processing the National Pension Schemes Authority payments and make any reconciliations
• Processing the National Health Insurance Scheme Payments and make any reconciliations
• Any other duties related to payroll and compliance

Workday system update & support

• Oversees and maintains optimal function of the Workday System, which may include customization, and upgrade to applications, systems, and modules.
• Contracts Management in the System by ensuring the timely renewal and non-renewals of contracts in the system
• Collaborates with executive leadership and HR staff to identify system improvements and enhancements; recommends and implements solutions.
• Programs custom functions and documentation such as automated queries, and reports in the system
• Compiles or assists with the acquisition of complex data reports, summaries, and logs for senior executives and HR staff.
• Ensures system compliance with data security and privacy requirements.

Compensation & benefit support

• Process all employee compensation claims and reconcile payments to be made to the workers Compensation Fund Control Board on an annual basis
• Monitor employee medical schemes for the organization, performance of periodic review on payment to the insurance company
• Monitor the Group Life Assurance Policy and process death benefits and all accident claims.
• Monitor the Group Personal accident cover for employees and process all claims with the Insurance company
• Staff leave management
• Management of short-term contracts
• Administers employee savings plans (CUSA) that may include the organization’s, personal savings plans
• Advises and informs employees of changes and developments related to benefits including eligibility, coverage, and provisions.
• Completes records, reporting, and other documentation required by Government, and provider rules, regulations, and policies.

• Gathers and prepares data and assist in the preparation of reports, analyses, and publications.
• Maintains knowledge of economic conditions, labor market, and other factors related to ensuring the organization provides competitive and reasonable benefits and compensation scales and structures.
• Maintains knowledge of trends, developments, and best practices in compensation and benefits administration.

Administration & customer service

• Maintaining current HR files and databases (Filling) Maintain digital records for staff
• Updating and maintaining employee benefits, employment status, and similar records
• Maintaining records related to pay and gratuity and all employee payments
• Performing file audits to ensure that all required employee documentation is collected and maintained
• Providing customer service to organization employees
• Serving as a point of contact with benefit vendors/administrators
• Update on salary survey within the industry
• Removal of exists from both systems

Management of allowances/expenses:

• Ensures timely and proper management of allowances/ expenses
  • Leave passage
  • Housing advance
  • Relocation expenses
  • Education expenses
  • Other payments related to HR and keys in all the allowances/advance for future reference.

Any other duties as assigned

• Provides general support services to branches on People and Culture issues
• Responds to daily employees’ questions/issues timely and in an appropriate manner.
• Other duties as will be assigned by the supervisor

Other Competencies/Attributes:

• Maintain a commitment to personal, spiritual and professional development.
• Exhibit spiritual maturity, integrity and a dynamic personal sense of life calling.
• Attend and participate in spiritual nurture meetings/devotions as scheduled
• Perform other duties as required.

Qualifications: Education/Knowledge/Technical Skills and Experience

• Degree in Accounting, ACCA/ZICA, Human Resources, Business Administration or Any business-related qualification
• Experience working with payroll package is a must preferred Dove Payroll
• A good understanding of the ZRA Domestic Taxes Practice and new changes affecting the treatment of income taxes
• Minimum 4 years’ Experience in Similar role
• Effective HR administration and people management skills.
• Full understanding of HR functions and best practices.
• Excellent written and verbal communication skills.
• Works well under pressure and meets tight deadlines.
• Highly computer literate with capability in email, MS Office and related business and communication tools.
• Fantastic organizational and time management skills.
• Strong decision-making and problem-solving skills.
• Meticulous attention to detail.

Work Hours: 8

Experience in Months: 48

Level of Education: bachelor degree

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