Purpose of the Job

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To undertake the procurement of goods and services on behalf of the Authority in accordance with the Public Procurement Act, and Procurement Regulations, Guidelines and Procedures prescribed by the Zambia Public Procurement Authority.

Statements of Main Accountabilities

1 Assists the Procurement Manager with the selection of bidders, public bid openings, bid evaluation, report writing, and final award of contracts;

2 Assists the Procurement Manager with the preparation of minutes of the Procurement Committee meeting, project review meetings, and other meetings;

3 Prepares draft solicitation and tender documents for goods and general services;

4 Sources quotations and evaluates bids, and prepares evaluation sheets and reports for consideration;

5 Implements procurement plans, reviews, and reports relating to maintenance of equipment, infrastructure, etc.Advertise jobs Zambia

6 Ensures that Enquiries adequately reflect and protect the interests of the Authority for all procurements of goods and maintenance services;

7 Ensures that suppliers submit required subcontracting plans and financial reports for the attention of the Authority;

8 Closes out completed contracts and procurements in a timely manner;

9 Participates in special projects which may contribute to the effectiveness and efficiency of the Procurement Unit;

10 Meets regularly with user departments to enable the Procurement Unit to remain current with departmental needs;

11 Identifies and attends to evident and latent procurement problems that require urgent resolution.

12 Supervises Procurement Officers to ensure effective performance and ethical conduct;

13 Arranges meetings for the opening, evaluation, and awarding of the tenders

Requirements

a) General Education

Grade 12

b) Professional/Academic Qualifications

Bachelor’s degree in Procurement and Supply Chain Management

c) Relevant Pre-Job Experience

The job requires above 5 to 7 years of experience.

At this level, the jobholder should have a solid understanding of the job and be able to perform a range of tasks and activities related to the job with a moderate level of skill and autonomy.

• Assists the Procurement Manager with the selection of bidders, public bid openings, bid evaluation, report writing, and final award of contracts;
• Assists the Procurement Manager with the preparation of minutes of the Procurement Committee meeting, project review meetings, and other meetings;
• Prepares draft solicitation and tender documents for goods and general services;
• Sources quotations and evaluates bids, and prepares evaluation sheets and reports for consideration;
• Implements procurement plans, reviews, and reports relating to maintenance of equipment, infrastructure, etc.
• Ensures that Enquiries adequately reflect and protect the interests of the Authority for all procurements of goods and maintenance services;
• Ensures that suppliers submit required subcontracting plans and financial reports for the attention of the Authority;
• Closes out completed contracts and procurements in a timely manner;
• Participates in special projects which may contribute to the effectiveness and efficiency of the Procurement Unit;
• Meets regularly with user departments to enable the Procurement Unit to remain current with departmental needs;
• Identifies and attends to evident and latent procurement problems that require urgent resolution.
• Supervises Procurement Officers to ensure effective performance and ethical conduct;
• Arranges meetings for the opening, evaluation, and awarding of the tenders

• Grade 12
• Bachelor’s degree in Procurement and Supply Chain Management