The Zambia Public Procurement Authority (ZPPA) a body corporate and responsible for regulation of public procurement in Zambia invites applications from suitably qualified and experienced candidates for appointment into ZPPA’s establishment for the following positions:

JOB TITLE: SUPPLIES OFFICER, ZPPA 06 (1 POSITION)

1.0 PURPOSE

To manage, control and ensure timely replenishments of stock, safeguarding and recommending stock items for disposal by the Authority.

2.0 STATEMENT OF MAIN DUTIES

• Receives all goods purchased by the Authority and stores them in the Storeroom;
• Records and updates registers of all goods received;
• Conducts regular stock checks and verifications to ensure availability of stock and timely initiate replenishments of stock items;
• Issues requested stocks to user departments on an approved Stores Requisition authorized by Heads of Department;
• Prepares stock records for each item received and issued;
• Conducts quarterly stores inspection to ensure that the Storeroom is safe to avoid accidents and pilferage of stock;
• Updates the Inventory Register on a daily basis;
• Conducts quarterly inventory verification in conjunction with the Internal Audit Unit;
• Conducts stock taking at the end of the financial year in conjunction with the Internal Audit Unit;
• Continuously checks on obsolete and slow-moving inventory and recommends for disposal or write-off;
• Prepares and submits quarterly inventory management and stores inspection reports as well as quarterly and yearly stock taking report; and
• Performs any other duties assigned by superior from time to time.

3.0 QUALIFICATIONS AND EXPERIENCE

(i) Education: Full Grade 12 Certificate with at least five (5) credits or better including English and Mathematics.

(ii) Vocational or Professional Requirements: Minimum of Diploma in Chartered Institute of Purchasing and Supply (CIPS Level 4) or Diploma in Procurement and Supplies.

(iii) Relevant Post Qualification Work Experience: Minimum two (2) years’ experience in Stores Management in a public institution.

4.0 OTHER SKILLS AND REQUIREMENTS

(i) Good writing and oral communication skills;

(ii) Computational and analysis skills; and

(iii) Must be a member of the Zambia Institute of Procurement and Supply with current practicing certificate.

5.0 TENURE

The position of the Supplies Officer is on permanent and pensionable basis.

• Receives all goods purchased by the Authority and stores them in the Storeroom
• Records and updates registers of all goods received
• Conducts regular stock checks and verifications to ensure availability of stock and timely initiate replenishments of stock items
• Issues requested stocks to user departments on an approved Stores Requisition authorized by Heads of Department
• Prepares stock records for each item received and issued
• Conducts quarterly stores inspection to ensure that the Storeroom is safe to avoid accidents and pilferage of stock
• Updates the Inventory Register on a daily basis
• Conducts quarterly inventory verification in conjunction with the Internal Audit Unit
• Conducts stock taking at the end of the financial year in conjunction with the Internal Audit Unit
• Continuously checks on obsolete and slow-moving inventory and recommends for disposal or write-off
• Prepares and submits quarterly inventory management and stores inspection reports as well as quarterly and yearly stock taking report
• Performs any other duties assigned by superior from time to time

• Good writing and oral communication skills
• Computational and analysis skills
• Must be a member of the Zambia Institute of Procurement and Supply with current practicing certificate

• Full Grade 12 Certificate with at least five (5) credits or better including English and Mathematics
• Minimum of Diploma in Chartered Institute of Purchasing and Supply (CIPS Level 4) or Diploma in Procurement and Supplies
• Minimum two (2) years’ experience in Stores Management in a public institution