9th July 2025

Ref: ACF/01/TENDER/2025

TENDER FOR SUPPLY AND DELIVERY OF FARMING INPUTS

BACKGROUND

Action Against Hunger-USA is part of the Action Against Hunger International network, which provides development and humanitarian response in over 50 countries worldwide in the sectors of nutrition, health, water/sanitation, food security & Livelihood and protection. Action Against Hunger-USA, an independent NGO, currently manages operations in 8 countries: Ethiopia, Somalia, South Sudan, Kenya, Zambia, Uganda, Zambia & Haiti. Action Against Hunger-USA has over $110 million in programs, and approximately 2500 staff based in the various country offices, headquarters in Washington DC and Operational Centre in Nairobi.

ABOUT THE ACTION AGAINST HUNGER COUNTRY PROGRAM IN ZAMBIA

Action Against Hunger has been operational in Zambia since 2021 implementing both development and humanitarian programmes through a multi-sectoral strategy where Nutrition, Health, Food Security and Livelihoods, WASH and Protection, Gender and psychosocial support are integrated to have a meaningful impact on people’s resilience. Action Against Hunger is registered in Zambia under the Ministry of Ministry of Community Development and Social Services.

Action Against Hunger is implementing a GIZ project called “Climate Resilient Agri-Food Systems (CREATE) in Southern Province (Pemba, Monze and Mazabuka). The goal of the project is to enhance resilience of 4,000 smallholder farmers in close proximity to rehabilitated and newly constructed irrigation infrastructure along the Kafue watershed to avert climate induced hunger and undernutrition in the southern province of Zambia. This will be achieved through the attainment of the two interrelated outcomes/objectives.

THIS INVITATION FOR REQUEST FOR QUOTATIONS

Action Against Hunger invites bidders to submit priced quotations for each of the lot for supply and delivery of the following farming seeds.

NOTES TO THE INVITATION FOR QUOTATION:

i.         You must quote for ALL items and quantities indicated under each Lot in this RFQ.

ii.         You should send only one quotation

iii.         The prices should be quoted in Zambian Kwacha

iv.         The vendor should have presence or representatives in Pemba, Monze and Mazabuka as collection points of farming inputs by the farmers

v.         Quotation validity is 120 days from the date of submission

vi.         Evaluation and award of Purchase Order will be based on competitive offer (price and quality).

vii.         Delivery period August 2025 based on the farmers’ demands

viii.         All packing, loading, unloading and transport costs will be the responsibility of the supplier,

ix.         This quotation request is not an order and does not commit Action Against Hunger- Zambia on any obligation.

x.         Delivery time or Ex stock + location

xi.         Risks and insurance related to the transportation of the items to the above-mentioned address will be the responsibility of the supplier

xii.         Payment after delivery inspection and acceptance

xiii.         Payment by bank transfer

xiv.         All packing, loading, unloading and transport costs will be the responsibility of the supplier

Additional Shortlisting Criteria

The following will be used as additional criteria for request for proposals (RFP);

• Certificate of Incorporation of the firm
• Work schedule and planning for deliverables
• Company profile with a list of similar past works done giving evidence and details
• Valid tax compliance certificate

HOW TO APPLY

a)    Once the proposals are received and opened, bidders shall not be allowed nor permitted to change any content,

b)    The closing date for the receipt of request for quotation will close on 18th July 2025.

The documents marked Request For Quotation must be emailed to the following email; tender@zm-actionagainsthunger.org