Job Purpose
The Accounts and Admin Officer will responsible for ensuring timely compilation of accurate financial reports, transcription of data from source documents, reconciliations, production of final accounts and statutory compliance. The position monitors the cash flow of the company on a daily basis, preparing periodic analytical flash reports, controlling all banking and operating systems

Summary of Key Responsibilities;

Preparation of
all components of Management accounts, and other report

Monthly cost
reporting and review (strong focus on cost review and cost management
reporting)

Perform month-end
and year-end close processes

Ensure monthly GL
and bank reconciliations are completed on time and are accurate

• Compiling and presenting reports, budgets, business plans, commentaries and financial statements
• Providing tax planning services based on current legislation
• Oversee financial forecasting and risk analysis
• Reviewing and managing the effectiveness of internal controls and ensuring strict adherence to the compliance requirements of the business entities;
• Development of the business strategic plans including forecasts and budgets through
  engagement of the various stakeholders of the business;
• Process various payments, including salaries, wages, housing allowances, rents, utility bills, petty cash reports, hotel bills, and interdivisional payments.
• Prepare and Manage balance sheets, profit/loss statements and other financial reports
• Publish financial statements in time
• Oversee debt management
• Handle correspondences and queries related to financial transactions and reports, ensuring timely responses and issue resolution.
• Assist with internal and external audits by preparing the required documentation and supporting auditors in reviewing the company’s financial records.
• Monitor and control daily sales reports, verifying that all cash collections are correctly deposited and that reconciliations are completed.
• Performing other duties that may be assigned to you by the FM/CEO,

Required Skills and Attributes

• Attention to detail
• Excellent Analytical Skills
• Able to work independently
• Ability to plan and prioritize
• Self-motivated, energetic individual who works well in a demanding environment
• Trustworthy
• High Integrity and Ethical Standards
• Problem-Solving Abilities
• Good  communication skills
• Result-oriented
• Good leadership skills

Primary Areas of Accountability:

Qualifications and Experience

• Full Grade Twelve Certificate
• Part or Full professional qualification in CA Zambia, ACCA or CIMA
• Degree in Finance of Accountancy will be a plus
• Must have a minimum of 4+ years of Accounting & Admin experience in a Microfinance Institution.
• Proficiency in SAGE accounting system
• Must be well-vested with the Zambian Tax and Compliance Requirements
• Must be a member of ZICA

• Ensuring timely compilation of accurate financial reports
• Transcription of data from source documents
• Reconciliations
• Production of final accounts
• Statutory compliance
• Monitoring the cash flow of the company on a daily basis
• Preparing periodic analytical flash reports
• Controlling all banking and operating systems
• Preparation of all components of Management accounts, and other report
• Monthly cost reporting and review (strong focus on cost review and cost management reporting)
• Perform month-end and year-end close processes
• Ensure monthly GL and bank reconciliations are completed on time and are accurate
• Compiling and presenting reports, budgets, business plans, commentaries and financial statements
• Providing tax planning services based on current legislation
• Oversee financial forecasting and risk analysis
• Reviewing and managing the effectiveness of internal controls and ensuring strict adherence to the compliance requirements of the business entities
• Development of the business strategic plans including forecasts and budgets through engagement of the various stakeholders of the business
• Process various payments, including salaries, wages, housing allowances, rents, utility bills, petty cash reports, hotel bills, and interdivisional payments.
• Prepare and Manage balance sheets, profit/loss statements and other financial reports
• Publish financial statements in time
• Oversee debt management
• Handle correspondences and queries related to financial transactions and reports, ensuring timely responses and issue resolution.
• Assist with internal and external audits by preparing the required documentation and supporting auditors in reviewing the company’s financial records.
• Monitor and control daily sales reports, verifying that all cash collections are correctly deposited and that reconciliations are completed.
• Performing other duties that may be assigned to you by the FM/CEO

• Attention to detail
• Excellent Analytical Skills
• Able to work independently
• Ability to plan and prioritize
• Self-motivated, energetic individual who works well in a demanding environment
• Trustworthy
• High Integrity and Ethical Standards
• Problem-Solving Abilities
• Good communication skills
• Result-oriented
• Good leadership skills
• Proficiency in SAGE accounting system
• Well-vested with the Zambian Tax and Compliance Requirements

• Full Grade Twelve Certificate
• Part or Full professional qualification in CA Zambia, ACCA or CIMA
• Degree in Finance of Accountancy will be a plus
• Member of ZICA