The Zambia Medicines and Medical Supplies Agency (AGENCY) is a Statutory Government Agency established by the ZAMMSA Act No.9 of 2009 and charged with the procurement of medicines and medical supplies, storage of medicines and medical supplies and distribution of medicines and medical supplies to all public facilities in Zambia. The Agency’s responsibility is carried out on behalf of Government, ensuring that essential drugs and medical supplies are available and accessible to the public. ZAMMSA ensures quality and safety of the distributed medical products through strict quality assurance protocols, including inspections and compliance with regulatory requirement.

The Agency seeks applications from suitably qualified and experienced Zambian Nationals to fill the under listed positions at ZAMMSA:

18. ACCOUNTS ASSISTANT – MEDICINES AND MEDICAL SUPPLIES FUND (x 01)

Grade: ZMS 07

Reports to: Accountant – Medicines and Medical Supplies Fund

Main Job Purpose

To safeguard the financial health of the Agency by efficiently managing funds, optimising investments and ensuring sustainable funding in order to procure, store and distribute medicines and medical supplies in a sustainable manner.

Main Responsibilities

The main duties and responsibilities for this post are but not limited to the following:

1. Financial Management and Reporting

Assists in the preparation and monitoring of budgets, financial reporting, the processing of accounts payable and receivable and financial analysis.

Prepares periodic financial and other reports in order to ensure compliance with statutory provisions and facilitate informed decision-making.

2. Internal Controls and Risk Management

– Supports the implementation of internal controls to safeguard assets, the identification and mitigation of financial risks and the conduct of regular risk assessments.

3. Treasury Management

– Supports the management of cash flow, liquidity and banking relationships in order to ensure that the Agency has the liquidity necessary to operate smoothly.

4. Compliance and Stakeholder Reporting

Supports compliance with relevant laws, regulations and internal policies and the coordination of audits in order to protect the Agency from legal issues and financial losses.

Supports the preparation of reports on financial performance and fund status for donors, government bodies and other stakeholders.

5. Training and Performance Management

Participates in training and development in order to ensure high performance and compliance with best practices.

Develops individual work plans and participates in the Performance Management System (PMS) in order to monitor, evaluate and enhance performance.

PERSONAL ATTRIBUTES

Integrity

Tact and Diplomacy

SKILLS REQUIRED

• Interpersonal skills
• Analytical skills
• Good computer skills
• Ability to write technical and analytical reports
• Ability to communicate fluently in English

MINIMUM QUALIFICATIONS AND EXPERIENCE

• Full Grade 12 School Certificate
• Diploma in Accountancy, Full ACCA/CIMA, Chartered Accountancy or its equivalent
• Member of the Zambia Institute of Chartered Accountants (ZICA)
• Minimum 1 year’s relevant work experience

• Assists in the preparation and monitoring of budgets, financial reporting, the processing of accounts payable and receivable and financial analysis.
• Prepares periodic financial and other reports in order to ensure compliance with statutory provisions and facilitate informed decision-making.
• Supports the implementation of internal controls to safeguard assets, the identification and mitigation of financial risks and the conduct of regular risk assessments.
• Supports the management of cash flow, liquidity and banking relationships in order to ensure that the Agency has the liquidity necessary to operate smoothly.
• Supports compliance with relevant laws, regulations and internal policies and the coordination of audits in order to protect the Agency from legal issues and financial losses.
• Supports the preparation of reports on financial performance and fund status for donors, government bodies and other stakeholders.
• Participates in training and development in order to ensure high performance and compliance with best practices.
• Develops individual work plans and participates in the Performance Management System (PMS) in order to monitor, evaluate and enhance performance.

• Interpersonal skills
• Analytical skills
• Good computer skills
• Ability to write technical and analytical reports
• Ability to communicate fluently in English

• Full Grade 12 School Certificate
• Diploma in Accountancy, Full ACCA/CIMA, Chartered Accountancy or its equivalent
• Member of the Zambia Institute of Chartered Accountants (ZICA)