Background:

The Accounts Assistant will be responsible for providing financial and administrative support to ensure efficient and effective financial operations, enabling the organization to achieve its strategic objectives.

Responsibilities:

• Prepare and process payments, ensuring accuracy, timeliness, and compliance with organizational policies.
• Handling client contributions.
• Assist in the preparation and maintenance of financial records, including vouchers, receipts, and invoices.
• Perform regular reconciliations of accounts, including bank, receivables, and payables.
• Monitor and track expenditures against budgets to ensure compliance with financial policies.
• Support the Programme Accountant in preparing monthly, quarterly, and annual financial reports.
• Maintain accurate financial documentation for auditing purposes.
• Assist in generating financial data for donor reports and funding proposals.
• Ensure adherence to financial regulations, organizational policies, and donor requirements.
• Support the Programme Accountant in conducting internal audits and addressing any financial discrepancies.
• Updating and maintaining pay sheets on client’s files.
• Maintain an organized filing system for financial documents.
• Reconciliation of Administration and clients personal account.
• Bank received monies and performing banking agent duties.
• Provide logistical support for meetings, workshops, and training sessions, including budget preparation and expense tracking.
• Handling of petty cash management.
• Collaborate with program staff to ensure alignment of financial processes with organizational objectives.

Qualifications and Experience:

• Degree in Accounts, Level 2 of ACCA or CIMA.
• ZICA membership.
• At least 5 years of experience in an accounting or finance role, preferably within an NGO.
• Knowledge of financial regulations and donor compliance requirements.

• Prepare and process payments, ensuring accuracy, timeliness, and compliance with organizational policies.
• Handling client contributions.
• Assist in the preparation and maintenance of financial records, including vouchers, receipts, and invoices.
• Perform regular reconciliations of accounts, including bank, receivables, and payables.
• Monitor and track expenditures against budgets to ensure compliance with financial policies.
• Support the Programme Accountant in preparing monthly, quarterly, and annual financial reports.
• Maintain accurate financial documentation for auditing purposes.
• Assist in generating financial data for donor reports and funding proposals.
• Ensure adherence to financial regulations, organizational policies, and donor requirements.
• Support the Programme Accountant in conducting internal audits and addressing any financial discrepancies.
• Updating and maintaining pay sheets on client’s files.
• Maintain an organized filing system for financial documents.
• Reconciliation of Administration and clients personal account.
• Bank received monies and performing banking agent duties.
• Provide logistical support for meetings, workshops, and training sessions, including budget preparation and expense tracking.
• Handling of petty cash management.
• Collaborate with program staff to ensure alignment of financial processes with organizational objectives.

• Degree in Accounts, Level 2 of ACCA or CIMA.
• ZICA membership.
• At least 5 years of experience in an accounting or finance role, preferably within an NGO.
• Knowledge of financial regulations and donor compliance requirements.