The Zambia Medicines and Medical Supplies Agency (AGENCY) is a Statutory Government Agency established by the ZAMMSA Act No.9 of 2009 and charged with the procurement of medicines and medical supplies, storage of medicines and medical supplies and distribution of medicines and medical supplies to all public facilities in Zambia. The Agency’s responsibility is carried out on behalf of Government, ensuring that essential drugs and medical supplies are available and accessible to the public. ZAMMSA ensures quality and safety of the distributed medical products through strict quality assurance protocols, including inspections and compliance with regulatory requirement.

The Agency seeks applications from suitably qualified and experienced Zambian Nationals to fill the under listed positions at ZAMMSA:

13. ACCOUNTS ASSISTANT (x 03)

Grade: ZMS 07

Reports to: Accountant

Main Job Purpose

To undertake the management of financial resources in order to ensure the financial stability, growth and compliance of the Agency by providing accurate financial insights, managing resources efficiently and driving commercial initiatives that align with the Agency’s strategic objectives.

Main Responsibilities

The main duties and responsibilities for this post are but not limited to the following:

1. Financial Reporting and Analysis

• Assists in the preparation of financial reports and the conduct of regular financial analysis in order to adhere to statutory provisions and facilitate informed decision-making.
• Prepares periodic financial and other reports in order to ensure compliance with statutory provisions.

2. General Ledger, Payables, Receivables and Expenses

• Reconciles general ledger accounts and posts journal entries in order to ensure accuracy and compliance with accounting standards.
• Processes accounts payable and receivable accurately and in a timely manner and supports credit control in order to ensure timely collection of receivables.
• Reviews and processes employee expense claims and monitors expenditure in order to ensure that it aligns with the approved budget.

3. Tax, Compliance, Risk and Audit

• Supports compliance with tax regulations, including the timely preparation and filing of tax returns.
• Ensures compliance with financial regulations and standards in order to avoid legal penalties and maintain the Agency’s credibility.
• Identifies financial risks and reports them for appropriate mitigation in order to protect the Agency from financial losses.
• Supports internal and external audits in order to identify weaknesses in financial processes and ensure continuous improvement and compliance.

4. Stakeholder Communication and Financial Systems

• Supports the communication of financial information to internal and external stakeholders in order to ensure transparency.
• Supports the implementation and maintenance of financial management systems and technologies in order to enhance accuracy and streamline processes.

5. Training and Performance Management

• Participates in training and development in order to ensure high performance and compliance with best practices.
• Develops individual work plans and participates in the Performance Management System (PMS) in order to monitor, evaluate and enhance performance.

PERSONAL ATTRIBUTES

• Integrity
• Tact and Diplomacy

SKILLS REQUIRED

• Interpersonal skills
• Analytical skills
• Good computer skills
• Ability to write technical and analytical reports
• Ability to communicate fluently in English

MINIMUM QUALIFICATIONS AND EXPERIENCE

• Full Grade 12 School Certificate
• Diploma in Accountancy, Full ACCA/CIMA, Chartered Accountancy or its equivalent
• Member of the Zambia Institute of Chartered Accountants (ZICA)
• Minimum 2 years’ relevant work experience

• Assists in the preparation of financial reports and the conduct of regular financial analysis in order to adhere to statutory provisions and facilitate informed decision-making.
• Prepares periodic financial and other reports in order to ensure compliance with statutory provisions.
• Reconciles general ledger accounts and posts journal entries in order to ensure accuracy and compliance with accounting standards.
• Processes accounts payable and receivable accurately and in a timely manner and supports credit control in order to ensure timely collection of receivables.
• Reviews and processes employee expense claims and monitors expenditure in order to ensure that it aligns with the approved budget.
• Supports compliance with tax regulations, including the timely preparation and filing of tax returns.
• Ensures compliance with financial regulations and standards in order to avoid legal penalties and maintain the Agency’s credibility.
• Identifies financial risks and reports them for appropriate mitigation in order to protect the Agency from financial losses.
• Supports internal and external audits in order to identify weaknesses in financial processes and ensure continuous improvement and compliance.
• Supports the communication of financial information to internal and external stakeholders in order to ensure transparency.
• Supports the implementation and maintenance of financial management systems and technologies in order to enhance accuracy and streamline processes.
• Participates in training and development in order to ensure high performance and compliance with best practices.
• Develops individual work plans and participates in the Performance Management System (PMS) in order to monitor, evaluate and enhance performance.

• Interpersonal skills
• Analytical skills
• Good computer skills
• Ability to write technical and analytical reports
• Ability to communicate fluently in English

• Full Grade 12 School Certificate
• Diploma in Accountancy, Full ACCA/CIMA, Chartered Accountancy or its equivalent
• Member of the Zambia Institute of Chartered Accountants (ZICA)