DESCRIPTION

We are looking for a talented Administrative Associate – General Management to join our team specializing in General Management for our Distribution Business Unit in Kitwe, Zambia.

In this role, you will make an impact in the following ways:

• Serve as a trusted extension of senior management by ensuring seamless daily operations and consistently delivering a positive experience for internal and external stakeholders.
• Enhance executive effectiveness through proactive schedule management, anticipating needs, and resolving potential issues before they arise.
• Strengthen organizational communication by coordinating correspondence, preparing key documents, and ensuring clear information flow across teams, customers, vendors, and public-facing partners.
• Support strategic decision-making by gathering, verifying, and analyzing information used for reports, presentations, speeches, and other executive communications.
• Maintain the confidentiality, integrity, and security of senior management records, ensuring compliance with internal standards and best practices.
• Manage travel logistics, expense reporting, and visa/passport requirements to ensure smooth, efficient, and compliant executive travel.
• Contribute to operational control by monitoring and approving standard expenditures, managing movable company property, overseeing mine site requirements, and initiating business-related bank payment processes.
• Act as a knowledgeable resource to colleagues, offering guidance based on experience while delivering high-quality meeting support, including preparation of senior manager presentations and accurate minute-taking.

RESPONSIBILITIES

QUALIFICATIONS

Education/ Experience:

• High school diploma or certificate of completion of secondary education or equivalent experience to the extent such experience meets applicable regulations.
• College Diploma or Bachelors of Arts degree
• Significant work experience and in-depth knowledge obtained through specialized training and relevant experience
• Strong working knowledge of Microsoft Office (Word, Excel, PowerPoint, Outlook).

• Serve as a trusted extension of senior management by ensuring seamless daily operations and consistently delivering a positive experience for internal and external stakeholders.
• Enhance executive effectiveness through proactive schedule management, anticipating needs, and resolving potential issues before they arise.
• Strengthen organizational communication by coordinating correspondence, preparing key documents, and ensuring clear information flow across teams, customers, vendors, and public-facing partners.
• Support strategic decision-making by gathering, verifying, and analyzing information used for reports, presentations, speeches, and other executive communications.
• Maintain the confidentiality, integrity, and security of senior management records, ensuring compliance with internal standards and best practices.
• Manage travel logistics, expense reporting, and visa/passport requirements to ensure smooth, efficient, and compliant executive travel.
• Contribute to operational control by monitoring and approving standard expenditures, managing movable company property, overseeing mine site requirements, and initiating business-related bank payment processes.
• Act as a knowledgeable resource to colleagues, offering guidance based on experience while delivering high-quality meeting support, including preparation of senior manager presentations and accurate minute-taking.

• Ability to extract meaningful insights by applying strong qualitative and quantitative data analytics, including statistical reasoning, data validation, visualization techniques, and problem‑solving approaches.
• Skill in transforming complex data into compelling, easy‑to‑understand visual stories—through reports, dashboards, and presentations—that clearly outline issues, solutions, and opportunities.
• Strong planning and prioritization capabilities to manage multiple tasks, align work with organizational goals, and consistently meet deadlines.
• Effective written and verbal communication skills with the ability to tailor messages for different audiences and deliver information with clarity, accuracy, and professionalism.

• High school diploma or certificate of completion of secondary education or equivalent experience to the extent such experience meets applicable regulations.
• College Diploma or Bachelors of Arts degree
• Significant work experience and in-depth knowledge obtained through specialized training and relevant experience
• Strong working knowledge of Microsoft Office (Word, Excel, PowerPoint, Outlook).