Job Purpose

The Assistant Accountant Payable will ensure effective collection and accounting of revenue and facilitate the smooth running of the company activities. Utilizes internet banking system, ensures accounts are ready for reconciliation in a timely manner. Actively involved in creating and maintaining an internal control system. Review automatic payments to ensure correct coding and authorization as well as sufficient contracts and documentation.

Summary of Key Responsibilities:

• Handle all issues relating payment by cheques, EFT, RTGS or Direct transfer.
• Acts as a back-up person for the Cashier, or other accountants in their absence.
• Ensuring that all vendors are paid timely and in accordance with approved payment terms
• Ensuring that all vendor accounts are reconciled and reflective of the company’s debt
• Receive supplier invoices and/or payment memos from user departments for processing.
• Ensure all non-Tax statutory deductions are initiated timely and paid on or before gazetted dates
• Prepare statutory payments before the 10th of Every Month
• Ensure all payments are reviewed by the Senior Accountant before submission to Treasury.
• Inspect paid and unpaid invoices including cleared payment inquiries and check voiding to maintain accurate files and records according to company standards.
• Develop and maintain a filing system for financial information, records and documents to ensure easily available information.
• Monitor account balances, track expenses, prepare analyses of accounts and related financial activity to produce monthly financial reports.
• Share POPs and remittance advices with Vendors and/or Business within 48 hours of submitting payments to Treasury
• Perform monthly and quarterly vendor reconciliations for all vendors assigned to you and ensure the ageing balances and accruals balances for each vendor are fully explained.
• Based on the monthly reconciliation and latest statement, analyse accounts before initiating any payment.
• Ensure proper filing and archiving of all payment documents to ensure there is clear audit trail.
• Undertake additional assignments as delegated by the Accounts Payables Supervisor or Chief Accountant
• Back up the accounts payables supervisor and other accounts payables assistants

Required Skills and Competencies

• Excellent Communication Skills both oral and writing
• Proven leadership skills
• Excellent Analytical skills
• Spreadsheet Proficiency
• Time management skills
• Ability to remain confidential
• Problem Solving Skills
• Strong interpersonal skills

Qualifications and Experience

• Grade twelve (12) GCE ‘0’ level certificate
• Finalist of CA Zambia, CIMA or ACCA
• Degree in Accountancy will be a plus
• Must have at least 3-4 years of work experience in payables
• Working for a Manufacturing or Oil Marketing Company in the same capacity will be a plus
• Must be conversant with SAP & Pastel Accounting package
• Proven expertise in Account Payables
• Must be conversant with Microsoft Office
• Must have good interpersonal communication skills to deal with customers/suppliers
• Must be a member of ZICA
• QUALIFIED & EXPERIENCED FEMALES ARE ENCOURAGED TO APPLY FOR THIS POSITION

• Handle all issues relating payment by cheques, EFT, RTGS or Direct transfer.
• Acts as a back-up person for the Cashier, or other accountants in their absence.
• Ensuring that all vendors are paid timely and in accordance with approved payment terms
• Ensuring that all vendor accounts are reconciled and reflective of the company’s debt
• Receive supplier invoices and/or payment memos from user departments for processing.
• Ensure all non-Tax statutory deductions are initiated timely and paid on or before gazetted dates
• Prepare statutory payments before the 10th of Every Month
• Ensure all payments are reviewed by the Senior Accountant before submission to Treasury.
• Inspect paid and unpaid invoices including cleared payment inquiries and check voiding to maintain accurate files and records according to company standards.
• Develop and maintain a filing system for financial information, records and documents to ensure easily available information.
• Monitor account balances, track expenses, prepare analyses of accounts and related financial activity to produce monthly financial reports.
• Share POPs and remittance advices with Vendors and/or Business within 48 hours of submitting payments to Treasury
• Perform monthly and quarterly vendor reconciliations for all vendors assigned to you and ensure the ageing balances and accruals balances for each vendor are fully explained.
• Based on the monthly reconciliation and latest statement, analyse accounts before initiating any payment.
• Ensure proper filing and archiving of all payment documents to ensure there is clear audit trail.
• Undertake additional assignments as delegated by the Accounts Payables Supervisor or Chief Accountant
• Back up the accounts payables supervisor and other accounts payables assistants

• Excellent Communication Skills both oral and writing
• Proven leadership skills
• Excellent Analytical skills
• Spreadsheet Proficiency
• Time management skills
• Ability to remain confidential
• Problem Solving Skills
• Strong interpersonal skills
• Must be conversant with SAP & Pastel Accounting package
• Proven expertise in Account Payables
• Must be conversant with Microsoft Office
• Must have good interpersonal communication skills to deal with customers/suppliers

• Grade twelve (12) GCE ‘0’ level certificate
• Finalist of CA Zambia, CIMA or ACCA
• Degree in Accountancy will be a plus
• Must be a member of ZICA
• Working for a Manufacturing or Oil Marketing Company in the same capacity will be a plus