Vacancy title:
Clerical Officer

[Type: FULL_TIME, Industry: Education, and Training, Category: Admin & Office, Business Operations, Customer Service, Civil & Government]

Jobs at:
Copperbelt University

Deadline of this Job:
Thursday, April 30 2026

Duty Station:
Plot 4692, Jambo Drive, Riverside | Lusaka | Lusaka

Summary
Date Posted: Monday, April 20 2026, Base Salary: Not Disclosed

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JOB DETAILS:

Background information about the job or company (e.g., role context, company overview)

The Copperbelt University is a Public University established through an Act of Parliament No. 19 of 1987. The University’s core business is Teaching, Research, Innovation, Industrialisation and Community Engagement as a service to the nation. The University is an equal opportunity employer and hereby invites applications from suitably qualified and experienced candidates for appointment to fill in the following support staff positions:

Responsibilities or duties

To provide comprehensive general administrative and clerical support to ensure the efficient and effective operation of the department or office.

• Accountable for office equipment and ensuring that furniture and other equipment are in good condition;
• Ability to work with computerised information systems;
• Reviews files and records to respond to requests for information;
• Examine and distribute documents and correspondence;
• Maintaining filing systems;
• General Clerical work, including but not limited to: photocopying and scanning;
• printing documents as well as sending emails;
• Updating and maintaining databases;
• Monitoring and ordering inventories of office supplies;
• Must be the first point of contact for the students and employees;
• Deals with queries, messages, and requests for information;
• provides accurate and up-to-date information to the students and employees;
• Performs any other job-related duties as may be assigned by the supervisor.

Qualifications or requirements (e.g., education, skills)

• Grade 12 Certificate with a minimum of 5 ‘O’ levels with credit or better, including English and Mathematics;
• A Certificate in Records Management, Information Management Systems, and/or Library Studies.
• A self-motivated person;
• Must possess excellent written and communication skills to prepare various reports for information and decision-making;
• Must have a basic understanding of records management and be able to manage filing systems;
• Good interpersonal skills to interact with both staff, students, and general clientele; and
• Ability to work confidently with Microsoft Office packages.

Experience needed

• A minimum of two (02) years of working experience is required.

Any other provided details (e.g., benefits, work environment, team info, or additional notes)

Reporting Relationships

• Immediate Supervisor: Administrative Officer/ Registry Supervisor
• Salary Scale: PSS 08

“WOMEN ARE ENCOURAGED TO APPLY”

Work Hours: 8

Experience in Months: 12

Level of Education: professional certificate

Job application procedure
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Interested applicants meeting the above specifications should submit a detailed Curriculum Vitae, Zambia Qualifications Authority (ZAQA) validated and certified copies of Academic and Professional Certificates, National Registration Card, and three (3) names of referees, two (2) of whom must be professionally acquainted with the applicant.

The applications in hard copies should be submitted to the undersigned not later than Tuesday, 30th April, 2026. Soft copies MUST be submitted as a single file. Clearly state the job title being applied for in the application letter or subject line for mail applications. Applicants are also advised to apply for only one position that best matches their skills and experience.

The Registrar

The Copperbelt University

Plot 4692, Jambo Drive, Riverside

P O Box 21692

KITWE

Please note that only short-listed candidates will be contacted

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