Huachen International Supply Chain Limited is seeking to employ a Data Administrator to join our Tipper Fleet Department team.

JOB PURPOSE

The primary responsibility of a Data Administrator will be to oversee logistics and administration activities to support smooth operations of the tipper fleet of trucks.

MAIN DUTIES AND RESPONSIBILITIES

1. Fleet Coordination: Assist in scheduling tipper trucks, assigning drivers to routes or delivery sites, and tracking daily transport jobs.
2. Pre-Start & Compliance Monitoring: Review daily vehicle pre-start checklists, maintenance logs, and incident reports to ensure compliance with safety and environmental standards.
3. Administrative Support: Update digital logs, process delivery dockets, manage timesheets, and maintain inventory or parts records.
4. Communication: Act as a main point of contact between site managers, dispatchers, drivers, and external clients or vendors.
5. Safety & Hazard Reporting: Help enforce workplace health and safety (WHS) guidelines, report equipment faults, and track maintenance requests.
6. Collecting and recording operations Data accurately, including but not limited to trip records, fuel records and analysis.

Perform any other administrative duties assigned by the supervisor.

QUALIFICATIONS AND REQUIREMENTS

• Minimum Diploma in Business Administration, Health and Safety, Transport and Logistics or a related field.
• Minimum 2 years of experience in health and safety, logistics, or operations support role within transport, mining, or construction.
• Strong organizational abilities, clear verbal and written communication, and proficiency with computers (dispatch software, spreadsheets, and data entry).
• A general understanding of heavy vehicle transport operations, civil construction, or quarry logistics. A heavy vehicle driver's licence (MR/HR) is often an advantage.
• Permanent residence in Chingola and the Copperbelt is preferred.

• Assist in scheduling tipper trucks, assigning drivers to routes or delivery sites, and tracking daily transport jobs.
• Review daily vehicle pre-start checklists, maintenance logs, and incident reports to ensure compliance with safety and environmental standards.
• Update digital logs, process delivery dockets, manage timesheets, and maintain inventory or parts records.
• Act as a main point of contact between site managers, dispatchers, drivers, and external clients or vendors.
• Help enforce workplace health and safety (WHS) guidelines, report equipment faults, and track maintenance requests.
• Collecting and recording operations Data accurately, including but not limited to trip records, fuel records and analysis.
• Perform any other administrative duties assigned by the supervisor.

• Strong organizational abilities
• Clear verbal and written communication
• Proficiency with computers
• Dispatch software
• Spreadsheets
• Data entry
• Understanding of heavy vehicle transport operations, civil construction, or quarry logistics

• Minimum Diploma in Business Administration, Health and Safety, Transport and Logistics or a related field.
• Minimum 2 years of experience in health and safety, logistics, or operations support role within transport, mining, or construction.
• A heavy vehicle driver's licence (MR/HR) is often an advantage.
• Permanent residence in Chingola and the Copperbelt is preferred.