JOB PURPOSE

To coordinate and oversee the movement of agricultural products from central warehouses to regional depots, ensuring timely, accurate, and cost-efficient stock allocation based on validated sales orders and invoices.

KEY RESPONSIBILITIES

Order & Dispatch Coordination

• Receive and verify sales orders from the regional sales team.
• Ensure all outbound stock movements are matched with approved invoices and delivery documents.

Stock & Depot Management

• Initiate stock replenishment transfers between depots based on sales forecasts and seasonal demand.
• Conduct periodic physical stock counts and reconcile with system records.

Logistics & Distribution

• Schedule and coordinate transportation for inter-depot transfers and customer deliveries.
• Liaise with third-party logistics providers to ensure cost-effective and timely delivery.
• Track delivery schedules and resolve any transit delays or discrepancies.

Documentation & Compliance

• Maintain accurate records of all stock movements, waybills, and delivery confirmations.
• Ensure compliance with company policies, quality standards, and regulatory requirements for agro-input handling.
• Prepare and submit regular distribution reports to the Head of Sales.

Cross-Functional Collaboration

• Work closely with Sales, Finance, and Warehouse teams to resolve order or invoicing mismatches.
• Provide feedback to the Head of Sales on distribution challenges, infrastructure needs, or market demand patterns.

Desired Skills/Competencies

• Minimum of Degree in Business Administration, Logistics, Supply Chain, Accounting or equivalent qualification
• Good interpersonal and communication skills
• Microsoft Office conversant

• Receive and verify sales orders from the regional sales team.
• Ensure all outbound stock movements are matched with approved invoices and delivery documents.
• Initiate stock replenishment transfers between depots based on sales forecasts and seasonal demand.
• Conduct periodic physical stock counts and reconcile with system records.
• Schedule and coordinate transportation for inter-depot transfers and customer deliveries.
• Liaise with third-party logistics providers to ensure cost-effective and timely delivery.
• Track delivery schedules and resolve any transit delays or discrepancies.
• Maintain accurate records of all stock movements, waybills, and delivery confirmations.
• Ensure compliance with company policies, quality standards, and regulatory requirements for agro-input handling.
• Prepare and submit regular distribution reports to the Head of Sales.
• Work closely with Sales, Finance, and Warehouse teams to resolve order or invoicing mismatches.
• Provide feedback to the Head of Sales on distribution challenges, infrastructure needs, or market demand patterns.

• Good interpersonal and communication skills
• Microsoft Office conversant

• Minimum of Degree in Business Administration, Logistics, Supply Chain, Accounting or equivalent qualification