Description

To provide efficient executive and administrative support to the Vice Chancellor by coordinating schedules, correspondence, meetings, documentation and follow-up actions while facilitating effective communication with internal and external stakeholders.

Responsibilities

• Provide support for all matters relating to business management and administration of the Vice Chancellor’s Office.
• Manage VC’s diary, correspondence, Board/Council papers, Senate minutes
• Provide a wide range of high-level, complex and confidential Office administration and support to the Vice Chancellor.
• Represent the Vice Chancellor in a professional manner at different fora and meetings.
• Manage all communication to and from the Vice Chancellor’s office.
• Manage all documents in the Vice Chancellor’s office.
• Handle all travel arrangements for the Vice Chancellor.
• Be the custodian of all Memoranda of Understanding that the University has with different cooperating partners.
• Monitor progress of actions assigned to the Vice Chancellor, ensuring that they are followed up and deadlines are met.
• Organize VIP visits to the university and outside by planning appropriate meeting schedules, briefing visitors and internal colleagues to ensure that visitors are appropriately hosted.

Requirements

• Bachelor’s Degree in Public Administration, Office Management, Business Administration, Management Studies, Secretarial studies or related field.
• A Master’s degree will be an added advantage.
• Five (5) years relevant professional experience at least two (2) years supporting a CEO/Vice-Chancellor/Executive Director at a reputable institution.
• Applicant must be between 28 and 42 years for age and demonstrate a high level of maturity.
• Knowledge and experience with a variety of computer application packages.
• Membership of a relevant professional body will be an added advantage.

The candidates must have their qualifications certified by the Zambia Qualifications Authority (ZAQA).

Benefits

An attractive and competitive package will be offered commensurate with one’s qualifications and experience

• Provide support for all matters relating to business management and administration of the Vice Chancellor’s Office.
• Manage VC’s diary, correspondence, Board/Council papers, Senate minutes
• Provide a wide range of high-level, complex and confidential Office administration and support to the Vice Chancellor.
• Represent the Vice Chancellor in a professional manner at different fora and meetings.
• Manage all communication to and from the Vice Chancellor’s office.
• Manage all documents in the Vice Chancellor’s office.
• Handle all travel arrangements for the Vice Chancellor.
• Be the custodian of all Memoranda of Understanding that the University has with different cooperating partners.
• Monitor progress of actions assigned to the Vice Chancellor, ensuring that they are followed up and deadlines are met.
• Organize VIP visits to the university and outside by planning appropriate meeting schedules, briefing visitors and internal colleagues to ensure that visitors are appropriately hosted.

• Knowledge and experience with a variety of computer application packages.

• Bachelor’s Degree in Public Administration, Office Management, Business Administration, Management Studies, Secretarial studies or related field.
• A Master’s degree will be an added advantage.
• Membership of a relevant professional body will be an added advantage.
• Qualifications certified by the Zambia Qualifications Authority (ZAQA).