Background

The Zambia Medicines and Medical Supplies Agency (AGENCY) is a Statutory Government Agency established by the ZAMMSA Act No.9 of 2009 and charged with the procurement of medicines and medical supplies, storage of medicines and medical supplies and distribution of medicines and medical supplies to all public facilities in Zambia. The Agency’s responsibility is carried out on behalf of Government, ensuring that essential drugs and medical supplies are available and accessible to the public. ZAMMSA ensures quality and safety of the distributed medical products through strict quality assurance protocols, including inspections and compliance with regulatory requirement.

The Agency seeks applications from suitably qualified and experienced Zambian Nationals to fill the under listed positions at ZAMMSA:

Main Job Purpose

To undertake the review of governance systems for integrity, effectiveness and compliance of internal controls and processes in order to mitigate risks, enhance operational efficiency and safeguard assets.

Main Responsibilities

The main duties and responsibilities for this post are but not limited to the following:

• Internal Audit Planning and Execution – Develops and implements audit plans covering financial, operational, ICT, compliance and specialised processes in order to identify risks and control weaknesses.
• Risk Assessment and Compliance Monitoring Identifies and evaluates potential risks to the Agency’s assets, operations and reputation in order to develop strategies and controls to minimise them. Examines adherence to regulatory requirements, industry standards and internal policies in order to mitigate legal and operational risks.
• Fraud Detection and Prevention – Implements measures to detect, investigate and prevent fraudulent activities in order to safeguard the Agency’s assets and integrity.
• Audit Reporting and Process Improvement – Disseminates audit findings, recommendations and corrective actions to management and stakeholders in order to facilitate informed decision-making. Identifies inefficiencies, weaknesses and gaps in processes in order to recommend improvements and enhance operational effectiveness and efficiency.
• Stakeholder Engagement and Audit Quality Assurance – Undertakes consultative engagements with management, departments and external auditors in order to ensure alignment, transparency and effective communication of audit findings and risk assessments. Maintains quality assurance processes in order to uphold audit standards and the accuracy and reliability of audit findings and reports.
• Budgeting, Reports and Performance Management – Contributes to the timely preparation of the departmental budget in order to facilitate the acquisition of resources and implementation of programmes. Monitors and evaluates the implementation of programmes in order to assess the impact on service delivery and provide appropriate interventions. Prepares quarterly and annual reports in order to facilitate informed decision-making. Develops individual work plans and participates in the Performance Management System (PMS) in order to monitor, evaluate and enhance performance.

PERSONAL ATTRIBUTES

• Integrity
• Tact and Diplomacy
• Results-oriented

SKILLS REQUIRED

• Leadership and team building skills
• Metrics-driven approach to work
• Analytical skills
• Interpersonal skills
• Good computer skills
• Ability to write clear technical, operational and analytical papers
• Ability to communicate fluently in English

MINIMUM QUALIFICATIONS AND EXPERIENCE

• Full Grade 12 School Certificate
• Bachelor’s Degree in Accountancy, CA/ACCA/CIMA or its equivalent
• Minimum 4 years’ relevant work experience

• Develops and implements audit plans covering financial, operational, ICT, compliance and specialised processes in order to identify risks and control weaknesses.
• Identifies and evaluates potential risks to the Agency’s assets, operations and reputation in order to develop strategies and controls to minimise them.
• Examines adherence to regulatory requirements, industry standards and internal policies in order to mitigate legal and operational risks.
• Implements measures to detect, investigate and prevent fraudulent activities in order to safeguard the Agency’s assets and integrity.
• Disseminates audit findings, recommendations and corrective actions to management and stakeholders in order to facilitate informed decision-making.
• Identifies inefficiencies, weaknesses and gaps in processes in order to recommend improvements and enhance operational effectiveness and efficiency.
• Undertakes consultative engagements with management, departments and external auditors in order to ensure alignment, transparency and effective communication of audit findings and risk assessments.
• Maintains quality assurance processes in order to uphold audit standards and the accuracy and reliability of audit findings and reports.
• Contributes to the timely preparation of the departmental budget in order to facilitate the acquisition of resources and implementation of programmes.
• Monitors and evaluates the implementation of programmes in order to assess the impact on service delivery and provide appropriate interventions.
• Prepares quarterly and annual reports in order to facilitate informed decision-making.
• Develops individual work plans and participates in the Performance Management System (PMS) in order to monitor, evaluate and enhance performance.

• Leadership and team building skills
• Metrics-driven approach to work
• Analytical skills
• Interpersonal skills
• Good computer skills
• Ability to write clear technical, operational and analytical papers
• Ability to communicate fluently in English

• Full Grade 12 School Certificate
• Bachelor’s Degree in Accountancy, CA/ACCA/CIMA or its equivalent
• Minimum 4 years’ relevant work experience