Background

The Zambia Medicines and Medical Supplies Agency (AGENCY) is a Statutory Government Agency established by the ZAMMSA Act No.9 of 2009 and charged with the procurement of medicines and medical supplies, storage of medicines and medical supplies and distribution of medicines and medical supplies to all public facilities in Zambia. The Agency’s responsibility is carried out on behalf of Government, ensuring that essential drugs and medical supplies are available and accessible to the public. ZAMMSA ensures quality and safety of the distributed medical products through strict quality assurance protocols, including inspections and compliance with regulatory requirement.

The Agency seeks applications from suitably qualified and experienced Zambian Nationals to fill the under listed positions at ZAMMSA:

10. MANAGEMENT ACCOUNTANT (x 02)

Grade: ZMS 06

Reports to: Senior Management Accountant

Main Job Purpose

To manage financial resources in order to ensure the financial stability, growth and compliance of the Agency by providing accurate financial insights, managing resources efficiently and driving commercial initiatives that align with the Agency’s strategic objectives.

Main Responsibilities

The main duties and responsibilities for this post are but not limited to the following:

1. Financial Reporting and Analysis

• Prepares financial reports and conducts regular financial analysis in order to adhere to statutory provisions and facilitate informed decision-making.
• Prepares periodic financial and other reports in order to ensure compliance with statutory provisions and facilitate informed decision-making.

2. Cost Management and Cash Flow

• Implements cost control measures and identifies opportunities for cost savings across the Agency’s operations in order to optimise the use of limited financial resources.
• Monitors and manages cash flow in order to ensure that the Agency has sufficient liquidity to meet its obligations and maintain operational continuity.

3. Risk Management, Compliance and Audit

• Identifies financial risks and recommends strategies to mitigate them in order to protect the Agency from financial losses and ensure long-term financial stability.
• Ensures compliance with all financial regulations and standards, including timely tax filings and audits, in order to avoid legal penalties and maintain the Agency’s credibility.
• Coordinates internal and external audits in order to identify weaknesses in financial processes and ensure continuous improvement and compliance.

4. Stakeholder Communication, Partnerships and Financial Systems

• Communicates financial performance and strategy to internal and external stakeholders, including donors, government bodies and partners, in order to ensure transparency and build trust.
• Develops and maintains financial relationships with banks, financial institutions and other key partners.
• Supports the implementation and maintenance of financial management systems and technologies in order to enhance accuracy and support real-time financial monitoring and reporting.

5. Supervision and Performance Management

• Supervises Accounts Assistants and manages human and other material resources in order to facilitate the attainment of departmental objectives.
• Participates in training and development in order to ensure high performance and compliance with best practices.
• Develops individual work plans and participates in the Performance Management System (PMS) in order to monitor, evaluate and enhance performance.

PERSONAL ATTRIBUTES

• Integrity
• Tact and Diplomacy

SKILLS REQUIRED

• Leadership skills
• Interpersonal skills
• Analytical skills
• Good computer skills
• Ability to write technical and analytical reports
• Ability to communicate fluently in English

MINIMUM QUALIFICATIONS AND EXPERIENCE

• Full Grade 12 School Certificate
• Degree in Accountancy, Full ACCA/CIMA, Chartered Accountancy or its equivalent
• Member of the Zambia Institute of Chartered Accountants (ZICA)
• Minimum 2 years’ relevant work experience

• Prepares financial reports and conducts regular financial analysis in order to adhere to statutory provisions and facilitate informed decision-making.
• Prepares periodic financial and other reports in order to ensure compliance with statutory provisions and facilitate informed decision-making.
• Implements cost control measures and identifies opportunities for cost savings across the Agency’s operations in order to optimise the use of limited financial resources.
• Monitors and manages cash flow in order to ensure that the Agency has sufficient liquidity to meet its obligations and maintain operational continuity.
• Identifies financial risks and recommends strategies to mitigate them in order to protect the Agency from financial losses and ensure long-term financial stability.
• Ensures compliance with all financial regulations and standards, including timely tax filings and audits, in order to avoid legal penalties and maintain the Agency’s credibility.
• Coordinates internal and external audits in order to identify weaknesses in financial processes and ensure continuous improvement and compliance.
• Communicates financial performance and strategy to internal and external stakeholders, including donors, government bodies and partners, in order to ensure transparency and build trust.
• Develops and maintains financial relationships with banks, financial institutions and other key partners.
• Supports the implementation and maintenance of financial management systems and technologies in order to enhance accuracy and support real-time financial monitoring and reporting.
• Supervises Accounts Assistants and manages human and other material resources in order to facilitate the attainment of departmental objectives.
• Participates in training and development in order to ensure high performance and compliance with best practices.
• Develops individual work plans and participates in the Performance Management System (PMS) in order to monitor, evaluate and enhance performance.

• Leadership skills
• Interpersonal skills
• Analytical skills
• Good computer skills
• Ability to write technical and analytical reports
• Ability to communicate fluently in English

• Full Grade 12 School Certificate
• Degree in Accountancy, Full ACCA/CIMA, Chartered Accountancy or its equivalent
• Member of the Zambia Institute of Chartered Accountants (ZICA)