Background information about the job or company (e.g., role context, company overview)

Ukani Construction & Engineering Limited is a construction and engineering company based in Lusaka, Zambia, offering services in structural construction, interior design and civil works. We are seeking a competent and professional Office Administrator to support our growing operations.

Responsibilities or duties

• Serve as the first point of contact for clients, handling incoming calls, emails and walk-in enquiries professionally
• Maintain and organise company documents, contracts, site records, and correspondence
• Coordinate schedules, meetings, and appointments for management and site teams
• Assist with preparation of invoices, tracking of payments, and basic bookkeeping entries
• Support procurement administration including petty cash management and supplier correspondence
• Maintain office supplies and ensure smooth day-to-day office operations

Qualifications or requirements (e.g., education, skills)

• Proficiency in Microsoft Office Suite (Word, Excel, Outlook)
• Strong written and verbal communication skills
• High level of organisation, attention to detail, and ability to multitask
• Honest, reliable, and able to handle confidential information with discretion
• A fast learner with the ability to adapt quickly to new processes and environments

Experience needed

• Minimum 1–2 years of administrative experience (experience in a construction or engineering environment is an added advantage)

Any other provided details (e.g., benefits, work environment, team info, or additional notes)

• Ukani Construction & Engineering Limited is an equal opportunity employer.

• Serve as the first point of contact for clients, handling incoming calls, emails and walk-in enquiries professionally
• Maintain and organise company documents, contracts, site records, and correspondence
• Coordinate schedules, meetings, and appointments for management and site teams
• Assist with preparation of invoices, tracking of payments, and basic bookkeeping entries
• Support procurement administration including petty cash management and supplier correspondence
• Maintain office supplies and ensure smooth day-to-day office operations

• Proficiency in Microsoft Office Suite (Word, Excel, Outlook)
• Strong written and verbal communication skills
• High level of organisation, attention to detail, and ability to multitask
• Honest, reliable, and able to handle confidential information with discretion
• A fast learner with the ability to adapt quickly to new processes and environments

• Minimum 1–2 years of administrative experience (experience in a construction or engineering environment is an added advantage)