The Electoral Commission of Zambia is seeking to recruit a qualified and experienced individual to fill two (02) vacant positions of Procurement Assistant for a period of twelve (12) months.

? PURPOSE OF THE JOB

To assist in the procurement of goods, services, and works in accordance with organizational policies and procedures to ensure timely availability of quality and cost-effective supplies.

MAIN DUTIES

• Assist in preparing purchase requisitions and obtaining necessary approvals
• Request and collect quotations from approved suppliers and prepare comparative bid analyses
• Support the evaluation of suppliers based on price, quality, delivery, and service performance
• Prepare purchase orders and follow up on deliveries to ensure timely receipt of goods and services
• Maintain accurate procurement records, supplier databases, and filing systems
• Assist in monitoring inventory levels and coordinate with stores or logistics unit for replenishment
• Ensure procurement processes comply with internal controls, financial regulations, and procurement guidelines
• Support in the preparation of procurement reports and documentation for audits and management review
• Liaise with suppliers, service providers, and internal departments to resolve procurement-related queries
• Perform any other related duties as assigned

QUALIFICATIONS & EXPERIENCE

• Full Grade 12 Certificate or equivalent
• CIPS Level IV or ZIPS Level IV
• Valid Membership of ZIPS
• Good knowledge of SAP or any other ERP System
• One (01) year post-qualifying relevant experience in procurement
• Experience in a quasi-government institution is an added advantage

PERSONAL ATTRIBUTES

• Non-partisan
• Honest and reliable with moral strength
• High degree of attention to detail
• Ability to work with minimum supervision

SKILLS

• Interpersonal and communication skills
• Analytical, organizational, and leadership skills
• Report writing and general written and oral presentation skills

• Assist in preparing purchase requisitions and obtaining necessary approvals
• Request and collect quotations from approved suppliers and prepare comparative bid analyses
• Support the evaluation of suppliers based on price, quality, delivery, and service performance
• Prepare purchase orders and follow up on deliveries to ensure timely receipt of goods and services
• Maintain accurate procurement records, supplier databases, and filing systems
• Assist in monitoring inventory levels and coordinate with stores or logistics unit for replenishment
• Ensure procurement processes comply with internal controls, financial regulations, and procurement guidelines
• Support in the preparation of procurement reports and documentation for audits and management review
• Liaise with suppliers, service providers, and internal departments to resolve procurement-related queries
• Perform any other related duties as assigned

• Interpersonal and communication skills
• Analytical, organizational, and leadership skills
• Report writing and general written and oral presentation skills

• Full Grade 12 Certificate or equivalent
• CIPS Level IV or ZIPS Level IV
• Valid Membership of ZIPS
• Good knowledge of SAP or any other ERP System
• One (01) year post-qualifying relevant experience in procurement
• Experience in a quasi-government institution is an added advantage