Core Responsibilities

1. Procurement & Purchasing Support

• Supplier Sourcing: Research vendors, obtain price quotations, and compare costs to secure the best value.
• Order Management: Create and process purchase orders (PO), track order status, and resolve discrepancies in pricing or delivery dates.
• Vendor Relations: Communicate with domestic and international suppliers to ensure adherence to delivery schedules and quality standards.
• Inventory Tracking: Monitor stock levels and flag items needing replenishment to prevent production disruptions or stockouts.

2. Customs Clearance & Logistics

• Documentation: Prepare, review, and verify essential shipping documents, including Commercial Invoices, Packing Lists, Bills of Lading, and Certificates of Origin.
• Customs Compliance: Coordinate with freight forwarders and customs brokers to ensure compliance with international trade laws and local revenue authorities.
• Duty & Tax Management: Assist in calculating landed costs, including duties, taxes, and freight expenses.
• Shipment Tracking: Proactively monitor international shipments and resolve delays, discrepancies, or customs clearance issues to avoid penalties or demurrage.

3. Administration & Compliance

• Database Management: Maintain accurate records of all contracts, supplier databases, and transaction documents.
• Reporting: Generate procurement and supplier performance reports.
• Policy Adherence: Ensure all purchasing and clearing activities comply with company policies and ethical sourcing standards.

Key Requirements & Qualifications

• Education: A Diploma or Bachelor’s Degree in Supply Chain Management, Procurement & Logistics, Business Administration, or International Trade.
• Experience: 1 to 3 years of experience in procurement, purchasing, or import/export/shipping operations.
• Customs Knowledge: A solid understanding of customs clearing procedures, tariff codes, and import/export documentation.

• Supplier Sourcing: Research vendors, obtain price quotations, and compare costs to secure the best value.
• Order Management: Create and process purchase orders (PO), track order status, and resolve discrepancies in pricing or delivery dates.
• Vendor Relations: Communicate with domestic and international suppliers to ensure adherence to delivery schedules and quality standards.
• Inventory Tracking: Monitor stock levels and flag items needing replenishment to prevent production disruptions or stockouts.
• Documentation: Prepare, review, and verify essential shipping documents, including Commercial Invoices, Packing Lists, Bills of Lading, and Certificates of Origin.
• Customs Compliance: Coordinate with freight forwarders and customs brokers to ensure compliance with international trade laws and local revenue authorities.
• Duty & Tax Management: Assist in calculating landed costs, including duties, taxes, and freight expenses.
• Shipment Tracking: Proactively monitor international shipments and resolve delays, discrepancies, or customs clearance issues to avoid penalties or demurrage.
• Database Management: Maintain accurate records of all contracts, supplier databases, and transaction documents.
• Reporting: Generate procurement and supplier performance reports.
• Policy Adherence: Ensure all purchasing and clearing activities comply with company policies and ethical sourcing standards.

• Supplier Sourcing
• Order Management
• Vendor Relations
• Inventory Tracking
• Documentation Preparation
• Customs Compliance
• Duty & Tax Management
• Shipment Tracking
• Database Management
• Reporting
• Policy Adherence
• Customs clearing procedures
• Tariff codes
• Import/export documentation

• A Diploma or Bachelor’s Degree in Supply Chain Management, Procurement & Logistics, Business Administration, or International Trade.
• 1 to 3 years of experience in procurement, purchasing, or import/export/shipping operations.
• A solid understanding of customs clearing procedures, tariff codes, and import/export documentation.