1. BORDA Zambia

The Bremen Overseas Research & Development Association (BORDA e.V.) is a technical expert organisation, specialized in the field of sustainable environmental protection through integrated sanitation solutions. The organisations activities aim at making neighbourhoods more liveable by developing and implementing innovative on-site sanitation solutions that build climate resilience, strengthen social solutions, and foster the sustainable and attentive handling of natural resources.

BORDA e.V. is active outside Germany in over 20 countries in Asia, Africa, Latin America, and the Caribbean. Its activities focus on achieving the 2030 Agenda for Sustainable Development by enabling the transition towards liveable and inclusive cities which give disadvantaged urban and peri-urban populations access to essential public services such as on-site sanitation, faecal sludge management, solid waste management, energy, and water.

In Zambia, BORDA is active since 2009. In 2016, BORDA established the BORDA Zambia Country Office; therefore, committing to support the development efforts in the country. We support holistic approaches on policy formulation, participatory urban planning processes and infrastructure development. BORDA Zambia has and continues to work closely with local partners in Zambia to managing water, sanitation and solid waste management solutions that are based on a foundation of research, customised solutions in order to realise water and sanitation for all. BORDA Zambia’s work highlights that innovation is not only about technology but also about generating new approaches that work for local communities and keep working.

2. The Project

The WASH in Schools for Everyone (WISE) project funded by SPLASH and co implemented by BORDA Zambia is a multi-phase, five-year initiative focused on delivering city wide child-focused water, sanitation, hygiene (WASH), and menstrual health solutions in schools. Phase I of the WISE project commenced in 2019 focusing on serving over 100,000 children in three major growth cities: Ndola, Kitwe and Bahir Dar, Ethiopia and Kolkata, India—successfully providing improved water, sanitation, and hygiene (WASH) infrastructure, WASH behavior change programs and strengthening school-based menstrual health programs. The Phase II includes an expansion to new cities including Lusaka, Kitwe and Ndola with plans for implementation in over 300 schools across the three target cities from 2026 to 2029.

3. Position overview

BORDA Zambia is seeking a highly organized and experienced “Project Accountant – WASH Behavior Change” to manage an organization’s daily financial transactions, bookkeeping, tracking, analyzing, and reporting on the financial progress of the Social and Behavior Change (SBC) component during the Pilot phase of the project WISE Phase II. The pilot phase is budgeted between January to December 2026. The role holder will be responsible for: Preparing payments, preparing financial reports, managing petty cash, maintaining records, accounts payable/receivable, assisting with budgets and procurement and ensuring compliance with organizational policies.

4. Responsibilities

The position holder is responsible for:

• Maintaining a general ledger of project cash, receipts, and disbursements utilizing WINPACCS Accounting software,
• Documenting financial management including MOV management (Payment vouchers, Invoices, Receipts, Reports etc), the maintenance of cash/bank books and other finance documents according to the BORDA and down regulations and standard of procedures,
• Carry out quality and timely booking of project expenditures in the system in use,
• Provide financial guidance to project teams

In this context, the position holder fulfills the following tasks:

5. Tasks

5.1 Financial Accounting

• Prepare daily payments in Payment/Journal voucher packages and ensure they are in line with plan procedures/controls and budget lines before approvals by management,
• Prepare daily cash flow,
• Prepare weekly and monthly consolidated cash forecasts,
• File and number account documents on daily basis,
• Maintain accurate records in all accounting systems of the project
• Process bank reconciliations on monthly basis,
• Prepare monthly, quarterly and annual project financial reports,
• Monthly monitoring of project funding budgets versus expenditure.

5.2. Payroll

• Assist in preparation of payroll for WISE project,
• Booking of payroll for all projects on the banking system.

5.3. Asset Management

• Maintain and manage the asset register, including numbering, booking, and removing assets from the register.

5.4. Procurements and Payments

• Checking and verifying all project specific payment vouchers to ensure correctness of information,
• Process data on the financial system,
• Checking project specific acquittals.

5.5. Audit preparation support

• Supports with annual audit preparation and process,
• Support to respond to audit findings/ feedback,
• Prepare audit schedules.

5.6. Other Duties/ Additional Tasks

• Performs any other tasks at the request of the supervisor.

6 Required qualifications, competences and experience.

6.1 Qualifications

• Bachelor’s degree in accounting or an equivalent professional qualification,
• Registered member of ZICA or other relevant bodies.

6.2 Professional Experience

• Minimum 3 years of professional work experience in the field of project accounting for NGOs/ international development organizations.

6.3 Other knowledge, additional competences

• Excellent knowledge of accounting standards and procedures,
• Excellent knowledge of standard accounting software,
• Excellent knowledge of MS Office (especially MS Excel),
• Excellent command of spoken and written English,
• Excellent communication skills,
• Excellent self-organisation skills,
• Excellent time management,
• Excellent attention to detail,
• Able to work in a multicultural environment,
• Able to work with minimal supervision,
• Pro-active thinking.

• Maintaining a general ledger of project cash, receipts, and disbursements utilizing WINPACCS Accounting software,
• Documenting financial management including MOV management (Payment vouchers, Invoices, Receipts, Reports etc), the maintenance of cash/bank books and other finance documents according to the BORDA and down regulations and standard of procedures,
• Carry out quality and timely booking of project expenditures in the system in use,
• Provide financial guidance to project teams
• Prepare daily payments in Payment/Journal voucher packages and ensure they are in line with plan procedures/controls and budget lines before approvals by management,
• Prepare daily cash flow,
• Prepare weekly and monthly consolidated cash forecasts,
• File and number account documents on daily basis,
• Maintain accurate records in all accounting systems of the project
• Process bank reconciliations on monthly basis,
• Prepare monthly, quarterly and annual project financial reports,
• Monthly monitoring of project funding budgets versus expenditure.
• Assist in preparation of payroll for WISE project,
• Booking of payroll for all projects on the banking system.
• Maintain and manage the asset register, including numbering, booking, and removing assets from the register.
• Checking and verifying all project specific payment vouchers to ensure correctness of information,
• Process data on the financial system,
• Checking project specific acquittals.
• Supports with annual audit preparation and process,
• Support to respond to audit findings/ feedback,
• Prepare audit schedules.
• Performs any other tasks at the request of the supervisor.

• Excellent knowledge of accounting standards and procedures,
• Excellent knowledge of standard accounting software,
• Excellent knowledge of MS Office (especially MS Excel),
• Excellent command of spoken and written English,
• Excellent communication skills,
• Excellent self-organisation skills,
• Excellent time management,
• Excellent attention to detail,
• Able to work in a multicultural environment,
• Able to work with minimal supervision,
• Pro-active thinking.

• Bachelor’s degree in accounting or an equivalent professional qualification,
• Registered member of ZICA or other relevant bodies.